Senior Payroll Administrator

WSP; Midrand; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading engineering and consulting firm is seeking a meticulous Payroll Administrator in Gauteng. This role involves administering payroll for various operating companies, requiring experience with VIP systems and knowledge of payroll-related legislation. Candidates should have 3-5 years of experience managing payroll functions and the ability to maintain data integrity. The firm values a professional who can communicate effectively and handle sensitive information with discretion. Join a community focused on making a positive impact today.

Responsibilities

• Administer and process payroll using VIP for all WSP Operating Companies.
• Ensure timely and accurate processing of payroll transactions.
• Assist with payroll laws in South Africa and other African countries.
• Prepare necessary legislative returns and reports for Finance.
• Audit the payroll processes to ensure compliance with regulations.

Skills

Work with People / Client orientation

Ability to work under pressure and meet deadlines

High degree of professionalism

Ability to communicate with various levels of management

Ability to deal sensitively with confidential material

Education

Advanced experience and knowledge of VIP and VIP reporting including HRM modules

3–5 years’ experience managing the full payroll function

3–5 years’ experience on Sage VIP People modules

Working knowledge of payroll best practices

Strong knowledge of regulatory requirements

Understanding of proper taxation of employer-paid benefits

Job description

Overview

Job Description

We are seeking a meticulous and experienced Payroll Administrator to join our team. The successful candidate will be responsible for processing various payrolls on VIP for all WSP Operating Companies. This role requires a keen eye for detail and the ability to differentiate between permanent and contract or fixed-term staff.

Key Responsibilities

• VIP payroll administration and processing
• Manage workflow to ensure all payroll transactions are processed accurately and timeously, with strong internal controls and governance in payroll
• Assist in processing payrolls in South Africa and across Africa to ensure timely and accurate payments and submission of necessary legislative returns (South Africa, Moz, DRC, Ghana)
• Remain current on new legislation and regulatory rulings influencing payroll and reporting requirements; enforce adherence and advise management on required actions
• Run the payroll interface - General Ledger, Leave provision, and 3rd party payments
• Administration of reimbursements to employees (credit cards and petrol cards)
• Balance and reconcile payroll-related payments and deductions to VIP reports prior to transmission to validate reports
• Prepare accurately and timely reports as required by Finance and Human Resources
• Carry out self-audits on the master payroll schedule
• Prepare Bank Control Account reconciliations
• Prepare reconciliation of all salary and share bank accounts
• Resolve General Ledger queries from Finance
• Update all employees’ Employment Equity and Skills Development information on the VIP system
• Reconcile and submit Employee benefits; manage the interface between Employee benefits and third parties; ensure reconciliations match third-party records
• Maintenance and accurate capturing of Leave records, and completion of leave reconciliations; advise HR if excessive sick or unpaid leave is identified
• Maintain data integrity and data updates of the payroll system
• Prepare and distribute IRP5 certificates each year
• Medical Aid and Pension Fund administration
• General admin duties including filing

Health and Safety

Role model standards for SHEQ performance and behavior consistent with the company’s health, safety, environmental and quality vision and policies by influencing those around you.

Contributing to the identification of SHEQ risks and driving processes to achieve Zero Harm.

Embracing, displaying and promoting the company values and ensuring a safe working environment is maintained at all times.

Key Competencies and Skills

• Work with People / Client orientation
• Ability to work under pressure and meet deadlines
• High degree of professionalism
• Ability to communicate with various levels of management
• Ability to deal sensitively with confidential material

Qualifications and Experience Required

• Advanced experience and knowledge of VIP and VIP reporting including HRM modules
• 3–5 years’ experience managing the full payroll function
• 3–5 years’ experience on Sage VIP People modules
• Working knowledge of payroll best practices
• Strong knowledge of regulatory requirements
• Understanding of proper taxation of employer-paid benefits

Additional information

Don’t quite meet all the criteria? Apply, and we can see how your experience aligns to this role and other opportunities within the team.

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