Senior Payroll Administrator

Complement Recruitment; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency is seeking a Senior Payroll Administrator for a permanent position in Gauteng. The candidate will manage payroll processing, handle employee onboarding, and ensure compliance with payroll regulations. Applicants must have a strong background in HR and payroll administration, with at least 5 years of experience in a similar role. This position requires excellent analytical skills and proficiency in payroll software such as Sage or SAP.

Qualifications

• 5+ years of experience in payroll administration, preferably in a pressurised manufacturing environment.
• Strong character, engaged & focused with experience in payroll.
• Certified Payroll Professional (CPP) or similar certification is an advantage.

Responsibilities

• Manage HR Employee Onboarding and Management.
• Process Salary Payments through the Nedbank system.
• Prepare and submit EMP201, UIF, and EMP501 forms.

Skills

Payroll administration

Analytical and problem-solving skills

Communication skills

Attention to detail

Education

Diploma or Degree in Accounting, Finance, or related field

Minimum Grade 12 Certificate

Tools

Sage

SAP

Job description

Senior Payroll Administrator - Gauteng

Salary: R45-54K CTC Permanent

Purpose of Position

Complement Recruitment are recruiting for a senior Payroll Administrator for a permanent position based in Vereeniging. Applicants must have a solid HR and payroll background and will be required to work 2 Saturdays a month, in a pressurised manufacturing environment.

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Minimum Requirements Qualifications And Skills

• Minimum Grade 12 Certificate.
• Own transport Monday - Friday 8-5; must be willing and able to work 2 Saturdays a month
• Diploma or Degree in Accounting, Finance, or related field.

5+ years of experience in payroll administration, preferably in a pressurised manufacturing environment.

• Strong character, engaged & focused and have experience with all levels of payroll
• Certified Payroll Professional (CPP) or similar certifications an advantage.
• Technical Skills - Proficient in payroll software, such as Sage, SAP, or similar.
• Strong Analytical and Problem‑Solving Skills with attention to detail.
• Excellent communication and interpersonal skills, with ability to work with diverse stakeholders.

Duties : Key Responsibilities

• HR Employee Onboarding and Management
• Set Up New Hires - processing new employee information, including bank details
• Process Resignations and Terminations - ensure proper procedures are followed for employee departures
• Manage Fixed-Term Contracts - track contract expiry dates to avoid disruptions
• Process Leave Requests - handle employees leave requests efficiently
• Load Employee Data - upload employee data from payroll system to JEM online for monthly pay slip distribution

Payroll Processing and Calculations

• Time and Attendance Check timecards individually each month to make sure that employees hours pull through correctly and send queries to the payroll admin coordinator (PAC) to correct
• Additionally maintain time and attendance on and capture on Sage
• Salary reports - extract and check salary cost reports and make notes for the Group Financial Manager to approve
• Factory report - extract and distribute factory reports to the Factory Managers
• Process Salary Payments - load salaries onto the Nedbank system, including regular and ad‑hoc payments
• Medical aid monthly - checking and submitting of all medical aid forms to Discovery and Medical Insurances. Capturing the contributions to Sage for all business units (this includes changes for the month)
• Medical Aid yearly – update yearly medical aid increases on Sage and check against billing statement. Update premiums with Aug salary increases and inform medical aid of changes
• Job titles - loading and linking Job titles on Sage (Hierarchy)
• Salary increases - capture increases on the system and check correspondence with the approved schedule and letters
• Process Bonuses - manage monthly bonus calculations and tax implications. Process December bonus payouts
• Process Travel Claims - handle employee travel claims submissions
• Process Deductions - manage various deductions like garnishments and staff accounts
• Leave management: extract leave reports to track remaining leave balances and sending them to the HR Manager

Third-Party Management and Reporting

• Reconciling of all third-party payments: verify and record medical aid, pension, provident fund contributions, Unions and ITA88, on SAP
• Process EMP201, UIF, and EMP501: prepare and submit these government forms, monthly, biannually, and yearly for the EMP201 and EMP501. Capturing monthly payments on SAP and processing them through the bank. Extraction and submission of UIF declarations monthly
• Process Third-Party Payments: handle monthly payments to third-party vendors on Nedbank and distribute the proof of payments and schedules to third-party vendors
• Reconcile Accounts: ensure consistency between payroll data in Sage and SAP systems

Generated Reports

• Extract various reports, including payroll reports (for group financial manager)
• Leave reports (for HR manager)
• Quarterly reports for Stats SA
• Compiling of EE report to present in the EE Committee every two months
• Compile deductions report to assist with clearing on SAP
• Send FTC pay slips by the 26th of each month to Accountant

Compliance and Administration

• Complete IOD and COIDA: prepare and submit Income Disclosure (IOD) documents and manage annual COIDA payments for the company
• IOD Monthly form completion and submission: complete the earnings part and submit it to the consultants
• Workmen's Compensation: yearly preparation of the reports (ROE) and send them to our consultants for submission
• Participate in Payroll Audits: assist with any payroll audits to ensure compliance

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