Senior Pay & Bill Administrator

Talent Shore; Wes-Kaap; Hybrid; ZAR 300 000 - 400 000; Full time

Job summary

A growing financial support organization in Cape Town seeks a Senior Pay & Bill Administrator. This role involves managing contractor payroll with a strong emphasis on UK legislation and compliance, ensuring timely processing and acting as a key contact for contractors and internal teams. Candidates should have a solid background in Pay & Bill administration, with exceptional organizational skills. Offered perks include a hybrid working model, early Friday finishes, and 20 days annual leave, in addition to UK public holidays.

Benefits

Hybrid working model: 3 days in office, 2 days from home

Early finish every Friday at 3:30pm (UK time)

20 days annual leave plus UK public holidays

Qualifications

• 5+ years of experience in Pay & Bill administration.
• Experience in UK payroll is essential.
• Previous experience in a recruitment agency is a plus.

Responsibilities

• Process contractor timesheets efficiently.
• Verify contractor expense claims accurately.
• Liaise with departments for compliance of new starters.
• Process bank payments to contractors.

Skills

Proven experience in contractor Pay & Bill administration

Strong knowledge of UK payroll legislation

Exceptional attention to detail

Confident communicator

Tools

TSP / Access Pay & Bill systems

Job description

Senior Pay & Bill Administrator

Location: Century City, Cape Town (Hybrid – 3 days in office, 2 days work from home)

Working Hours: Monday–Thursday: 9:00am – 5:00pm (UK time); Friday: 9:00am – 3:30pm (UK time). Lunch: Flexible, anytime between 12:00pm – 2:00pm (UK time).

About Our Client

Our client is a fast-growing, UK-headquartered organisation providing specialist payroll and financial support to a global contractor and client base. Known for their high standards, accuracy, and compliance-led approach, they operate in a dynamic, professional environment where quality and teamwork are key. Their Cape Town office is a critical part of the business and offers a collaborative culture, exposure to UK payroll operations, and genuine opportunities to grow within a scaling organisation.

Job Description

An exciting opportunity has arisen for a Senior Pay & Bill Administrator to join our client’s established finance and payroll team. This role is perfect for an experienced Pay & Bill professional who enjoys ownership, thrives in a detail-driven environment, and is confident managing contractor payroll within a UK recruitment setting.

You will play a key role in ensuring accurate, compliant, and timely payroll processing, acting as a trusted point of contact for contractors and internal stakeholders while supporting the wider finance function.

Key Responsibilities

• Chasing, downloading, and processing contractor timesheets, including from client portals
• Verifying and validating contractor expense claims
• Processing New Starter Forms (NSFs) and supporting contractor onboarding
• Liaising with internal departments to ensure full compliance for new starters
• Setting up and processing bank payments to contractors
• Reconciling net pay accounts within the finance system once payments are complete
• Handling contractor pay queries efficiently and professionally
• Reconciling data between the CRM and payroll systems
• Actively chasing outstanding purchase orders (POs)
• Supporting payroll administration and reporting requirements
• Ensuring compliance with internal policies and changes in payroll legislation
• Liaising with internal teams to raise invoices for permanent placements
• Maintaining permanent placement worksheets and process documentation
• Providing payroll cover during periods of annual leave within the team

Requirements

• Proven experience in contractor Pay & Bill administration
• UK payroll experience is essential
• Previous experience within a recruitment agency environment is highly desirable
• Hands-on experience with TSP / Access Pay & Bill systems
• Strong knowledge of UK payroll legislation and compliance requirements
• Exceptional attention to detail and strong organisational skills
• Confident communicator with strong problem-solving ability
• Comfortable liaising with internal teams, external stakeholders, and senior management
• A proactive, reliable team player who takes ownership of their work

Benefits

• Hybrid working model: 3 days in office, 2 days from home
• Early finish every Friday at 3:30pm (UK time)
• 20 days annual leave plus UK public holidays (TBC with the team)
• Exposure to UK payroll operations and international clients
• Friendly, supportive finance team in a modern Century City office

NB: Due to the high volume of applications, if you have not received a response from the Talent Acquisition team within 4 weeks, please consider your application unsuccessful.