Senior Executive Assistant

Biji Labs; Remote; ZAR 300 000 - 400 000; Full time

Job summary

A boutique AI-first consulting company is hiring a Senior Executive Assistant (Chief of Staff) based in South Africa. This remote role focuses on executive support, cross-functional coordination, and optimizing business operations using AI. Ideal candidates should have 5+ years in a similar role, be highly organized, and possess exceptional communication skills. The position offers competitive pay ranging from R20,000 to R40,000 per month and opportunities for training on AI workflows.

Benefits

Competitive pay rates

Training on AI workflows

Growth potential

Direct collaboration with the Founder

Qualifications

• 5+ years as an Executive Assistant or similar role supporting senior executives.
• Experience in fast-paced consulting or professional services.
• Exceptional written and verbal English communication.

Responsibilities

• Own complex calendar management across multiple time zones.
• Serve as communication hub between the executive and stakeholders.
• Coordinate domestic and international travel logistics.

Skills

Google Workspace (Gmail, Calendar, Drive, Docs / Sheets)

Excellent communication skills in English

Project management platforms (Asana, ClickUp, or Trello)

CRM systems (HubSpot or Pipedrive)

AI tools (e.g., ChatGPT, Perplexity, Claude)

Scheduling tools (e.g., Calendly)

Job description

Senior Executive Assistant (Chief of Staff)

We are hiring aSenior Executive Assistant (Chief of Staff) for a boutique AI-first consulting company in the Professional Services (AI / Technology) industry.

This is a Full-Time remote role for a Texas, USA based client.

The role is focused on executive support, cross-functional coordination, business operations, and workflow optimization using AI.

The ideal candidate is proactive, highly organized, AI-savvy, an exceptional communicator, and a systems thinker who thrives in fast-changing environments.

Key Responsibilities

• Own complex calendar management, inbox triage and prioritization across multiple time zones
• Serve as the communication hub between the executive and internal / external stakeholders, ensuring clear, timely follow-ups
• Coordinate domestic and international travel, itineraries, logistics, and rapid changes
• Drive meeting prep: agendas, briefings, note-taking, action tracking, and outcomes
• Build and refine SOPs, processes, and dashboards; implement AI-enabled workflows and automations
• Support Business Operations: project tracking, vendor coordination, light budgeting / expenses, and basic contract / admin tasks
• Support Marketing Operations: content calendars, asset coordination, basic publishing, and campaign logistics; maintain CRM hygiene
• Conduct research and produce concise summaries, briefs, and decision-ready recommendations
• Maintain tools / workspaces (project management, documentation, CRM) to keep information current and accessible
• Protect confidentiality and exercise impeccable judgment with sensitive information
• Coordinate event and conference logistics (scheduling, materials, follow-ups)
• Provide occasional personal admin support to maximize executive focus

Required Qualifications

• 5+ years as an Executive Assistant, Senior EA, or Business Operations / Chief of Staff-type role supporting founders or senior executives
• Based in South Africa
• Experience in fast-paced consulting, professional services, or high-growth environments
• Proven mastery of calendar / inbox management and complex travel planning
• Exceptional written and verbal English communication; executive presence and discretion
• Demonstrated process building and project execution with minimal oversight; strong prioritization skills

Preferred Qualifications

• Experience partnering with US-based executives and supporting Central Time working hours
• Hands-on Marketing Operations or Business Operations exposure (e.g., content calendars, CRM updates, campaign coordination)
• Project management training or certification (e.g., PMP, Scrum) and / or experience leading cross-functional initiatives
• Practical experience implementing AI tools (LLMs, research copilots) and workflow automation

Required Skills & Tools

• Google Workspace (Gmail, Calendar, Drive, Docs / Sheets)
• Slack, Zoom, and scheduling tools (e.g., Calendly)
• Project management platforms (Asana, ClickUp, or Trello)
• Knowledge bases and documentation tools (Notion or Coda)
• CRM systems (HubSpot or Pipedrive)
• AI tools (e.g., ChatGPT, Perplexity, Claude) and automation platforms (Zapier or Make)

Schedule & Pay

• Full-Time position; 9:00 AM – 5:00 PM Central Time (CT), Monday–Friday
• Fully remote role for a Texas, USA based client
• Pay ranges from R20,-R40, per month
• Includes training on AI workflows, growth potential, and long-term engagement opportunities

System Requirements

• Internet speed of at least 20 Mbps upload and download
• Computer with a 2.4 GHz processor or higher
• 8 GB of RAM or higher
• Windows 10 or newer, or Mac OS X or newer
• HD p webcam
• Headset with microphone

• Competitive pay rates
• Consistent hours and predictable workload
• Fully remote work with long-term potential
• Direct collaboration with the Founder, making a real impact
• Supportive and inclusive work environment
• Opportunity to grow alongside an AI-first consulting company