Senior Executive Administrator Office of the CFO

Airports Company of South Africa; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading transport infrastructure company seeks a highly professional Executive Assistant to support the CFO. The role encompasses administrative duties, calendar management, event organization, and stakeholder liaison. Candidates must possess a Bachelor’s Degree in Office Management or Administration and have 5 years of experience in Senior Executive Administration. Advanced MS Office skills are also essential. This position offers the opportunity to engage with high-profile stakeholders and requires attention to detail and diplomacy.

Qualifications

• 5 years of experience in Senior Executive Administration.
• 3 years in Administration or Executive Administration in Operations.

Responsibilities

• Provide high-level administrative support to CFO.
• Manage CEO and CFO's calendar and travel arrangements.
• Build and maintain relationships with key stakeholders.

Skills

Communication

Diplomacy

Report Writing

Planning and Organising

Customer Service

Relationship Building

Attention to Detail

Education

Bachelor’s Degree (NQF 7) in Office Management or Administration

Tools

MS Office (advanced level)

Job description

Key Performance Output

The successful candidate will be reporting to the Chief Financial Officer, and will be responsible but not limited to the following:

• Performs a variety of administrative and executive support tasks that are highly confidential and sensitive.
• Generate procurement orders on software system including receipting and invoicing.
• Monitor stock levels and purchase stationery and sundry for the office.
• Build, support and maintain healthy, diverse internal and external relationships (including government and high-profile delegates) to ensure achievement of organisational goals.
• Respond to request, queries and complaints as and when required. Escalate to relevant personnel when unresolved.
• Collaborate with stakeholders in relevant forums.
• Acts as liaison between the executive, internal and external stakeholders, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments.
• Extensive coordination at top level, together with an in-depth knowledge of the organisation.
• Manage and coordinate the CEO and CFO’S calendar by screening requirements and independently.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings and accompanies supervisor when requested.
• Arranges events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers and controlling event budget, conference rooms, catering etc.
• Adhere to statutory regulations, organisational standards, policies and procedures. Report noncompliance and implement corrective actions to ensure compliance.
• Acts as liaison between the executive, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments.

Technical Skills and Experience

The following skills and experience or the equivalent of such will be required:

• Bachelor’s Degree (3 years - 360 credits) – NQF 7 in Office Management or Administration is essential.
• 5 years Senior Executive Administration is essential.
• 3 years Administration or Executive Administration in Operations is essential.
• MS Office at an advanced level.

Competencies

• Communication
• Highly professional
• Diplomacy
• Report Writing
• Planning and Organising
• Customer Service
• Orientation
• Relationship Building
• Attention to Detail

Shortlisted candidates will be required to provide proof of their qualifications, NQF level and credits, and must be eligible for Top Security Clearance within 3 months of appointment.

Positions will be filled in line with Airports Company South Africa values and Employment Equity Policy and Plan.

Should you not hear from us within 30 days of your application, consider your application unsuccessful.