Saypro Dispensary Category Assistant

Saypro; Gauteng; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading health and beauty retailer in Midrand is seeking a Dispensary Category Assistant to support compliance management and stock management. The ideal candidate will have a background as a Pharmacist Assistant PBQ, with at least 3 years of experience, strong problem-solving, communication skills, and proficiency in SAP and Microsoft Office. The role offers a market-related salary along with benefits such as medical aid and provident fund.

Benefits

Medical aid

Provident fund

Staff account

Qualifications

• Minimum of 3 years experience as a Pharmacist Assistant PBQ.
• Administration and Dispensary retail experience.
• Knowledge of Pharmacy legislation.

Responsibilities

• Support compliance management and stock management functions.
• Conduct background checks for new staff and update pay rules.
• Manage daily agendas of the Category management team.

Skills

Problem-solving skills

Advanced customer service

Attention to detail

Teamwork

Communication skills

Education

Grade 12 – Matric or Senior Certificate

Pharmacist Assistant PBQ

Tools

SAP

Microsoft Office (Excel, PowerPoint, Outlook)

Job description

Dispensary Category Assistant

Location : Midrand

Job Description

Dis-Chem Pharmacies has an opportunity available for a Dispensary Category Assistant to join the Head Office team in Midrand.

You will be required to effectively support the Dispensary category in various functions not limited to Compliance Management, Stock Management, Human Resource administration and general office management.

Minimum Requirements

Grade 12 – Matric or Senior Certificate

Pharmacist Assistant PBQ

Minimum of 3 years' experience as a Pharmacist Assistant PBQ.

Administration and Dispensary retail experience.

Advantageous

SAP and Microsoft Office (Excel, PowerPoint and Outlook)

Compliance Management

Assist in ensuring pharmacies comply with all relevant statutes, regulations and directives, as well as best practices (GPP = Good Pharmacy Practice).

Be responsible for SAPC Pharmacy and Registered Staff legislative administration such as payments of fees, registration, fines, RPs.

Maintain and continuously update standard operating procedures, as directed.

Monitor, analyse, interpret, and communicate regulatory changes.

Escalate unresolved incidents or complaints to Senior Management.

Stock Management

Investigate negative GP values in the business unit and take appropriate actions to identify and rectify controllable errors.

Minimise, investigate, correct and report on business unit "dormant" stock on hand.

Identify and manage both stock shortages and excesses and take necessary action by moving stock between branches or advising Procurement to order more stock.

Facilitate stock Jabs for new drugs listed and / or promotional campaigns.

Accurately list, load and Jab any take-on articles as per Dis-Chem standard operating procedures.

Procurement of Dispensary Consumables (including investigation / negotiation of best price) and management of consumable stock on hand in all pharmacies.

Facilitation of both drug and consumable orders for new store openings.

Human Resource Administration

Conduct background checks on the MIE system for new staff appointed.

Update and administrate pay rules for transfers, promotions, & appointments.

Collaborate with Dispensary Managers, Human Resources and Insurers to manage and document employee misconduct and record appropriate discipline for employees found to have committed compliance violations in accordance with Company procedures and Dispensary Quality Protocol.

Manage staff transfers, terminations, promotions and locum placements.

Manage all new student learners and interns and ensure all paperwork is completed accurately for payroll.

Assist to place interns and bursary staff who need to complete their service years as per bursary obligations.

Maintain a training calendar (electronic and manual) for SAPC Intern requirements.

Time-sely coordinate venues and organise catering services for scheduled category training.

General Office Coordination

Manage the daily / weekly / monthly agendas of the Category management team.

Arrange new meetings, conferences and appointments, as well as taking minutes—calendar / diary management, proactive follow-ups, bookings internal and external, refreshments, etc.

Organise and co-ordinate corporate travel for dispensary category when required.

Prepare and disseminate correspondence, memos and forms.

File and update contact information of employees, customers, suppliers and external partners.

Capture and keep record of all Dispensary training related expenditure.

Procure uniforms for Dispensary and manage store orders.

Manage the Dispensary Incentive and campaign payments.

Stakeholder Relationships

Build and maintain third-party vendor stakeholder partnerships.

Ensure that external vendors act according to agreed Service Level Agreements.

Ensure effective communication with all the external vendors.

Reporting

Compile accurate pharmacy reports with regards to pharmacy license changes.

Report on HR incidents and errors and keep insurers up to date.

Track data and create reports to assist in the analysis of compliance issue patterns.

Complete any ad-hoc reports.

Stock reporting as necessary.

Competencies

Knowledge of all relevant Pharmacy legislation.

Intermediate problem-solving skills.

Creative, inquisitive, research, learning, logical, analytical, basic project management.

English – read, write and speak well.

Formulate and clearly communicate ideas to others.

Basic negotiation, persuasion and presentation skills.

Advanced customer service.

Teamwork, collaboration, relationship building.

Influence, empathy, networking skills, emotional intelligence.

Focus on quality.

Attention to detail, accuracy, thoroughness, completeness.

Encourages high standards in others.

Monitors the standards of others.

Professional Attributes

Accountability, reliability, ethics & integrity, discipline, result-focused, stress tolerance.

Facilitate group conversation.

Enforcing laws, rules and regulations.

Facilitating groups.

Coaching and mentoring.

Basic change management skills.

Management of projects or programs.

Controlling projects.

Transferring knowledge.

Technical skills.

Numeric reasoning skills.

Intermediate computer skills – Excel, Outlook, PowerPoint.

SAP, Kronos, Qlikview, Xprocure, Heat service.

Special Conditions of Employment

South African citizen.

MIE, clear criminal and credit.

Driver's license and / or own reliable transport.

Remuneration and Benefits

Market related salary.

Medical aid.

Provident fund.

Staff account.

ONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED.

IF YOU HAVE NOT BEEN CONTACTED WITHIN TWO WEEKS AFTER THE CLOSING DATE, CONSIDER YOUR APPLICATION UNSUCCESSFUL.

Dis-Chem Pharmacies is an equal opportunity employer.

Dis-Chem's approved Employment Equity Plan and targets will be considered as part of the recruitment process aligned to Dis-Chem's Employment Equity & Transformation Strategy.

Dis-Chem actively supports the recruitment of People with Disabilities.