Sales & Procurement Administrator

O'Brien Recruitment; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency is seeking a detail-oriented Sales & Procurement Administrator in Cape Town, South Africa. The successful candidate will manage sales orders, communicate with clients and suppliers, and support procurement and stock management. This role demands strong skills in Sage/Pastel and Excel, as well as excellent communication in English and Afrikaans. Join a collaborative team focused on seamless operations and growth.

Qualifications

• Proven experience in sales admin, order processing, and procurement support.
• Strong skills in Sage/Pastel, Excel, and digital systems.
• Excellent communication skills in English & Afrikaans.
• Ability to stay calm under pressure and keep things moving efficiently.
• A proactive, adaptable approach to problem-solving and coordination.

Responsibilities

• Manage customer accounts, process sales orders, liaise on pricing, delivery, and product timelines.
• Act as the key link between clients, sales teams, and suppliers, resolving queries with professionalism.
• Place and track purchase orders, monitor stock levels & expiries, and align availability with demand.
• Prepare reports, update systems (Sage/Pastel/Excel), and ensure documentation for compliance & customs.
• Assist with reconciliations, payment tracking, and account queries where needed.

Skills

Sales admin

Order processing

Procurement support

Sage/Pastel

Excel

Communication in English

Communication in Afrikaans

Tools

Sage

Pastel

Excel

Job description

Overview

We’re looking for a detail-oriented Sales & Procurement Administrator to join our Commercial Operations team. This role is perfect for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes ownership of ensuring smooth processes across sales, suppliers, and stock management.

Responsibilities

• Sales & Order Coordination – Manage customer accounts, process sales orders, liaise on pricing, delivery, and product timelines.

• Customer & Supplier Communication – Act as the key link between clients, sales teams, and suppliers, resolving queries with professionalism.

• Procurement & Stock Support – Place and track purchase orders, monitor stock levels & expiries, and align availability with demand.

• Operational Administration – Prepare reports, update systems (Sage/Pastel/Excel), and ensure documentation for compliance & customs.

• Finance Support – Assist with reconciliations, payment tracking, and account queries where needed.

Qualifications

• Proven experience in sales admin, order processing, and procurement support.

• Strong skills in Sage/Pastel, Excel, and digital systems.

• Excellent communication skills in English & Afrikaans.

• Ability to stay calm under pressure and keep things moving efficiently.

• A proactive, adaptable approach to problem-solving and coordination.

This is an exciting opportunity to grow your skills in a collaborative, customer-focused team, while playing a key role in ensuring seamless operations.