Residential Property Administrator

Focus Kamoso (Pty) Ltd; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A property management company in Pretoria is seeking a Residential Property Administrator to oversee student accommodation operations. The role involves ensuring occupancy rates, managing leases, and financial reconciliations. Ideal candidates should have a National Diploma and 2-3 years of experience in Property Management, with strong numeracy skills and proficiency in relevant software. Attention to detail and good communication are crucial for success in this position.

Qualifications

• Minimum 2-3 years of experience in Property Management.
• Experience in Student Accommodation is advantageous.

Responsibilities

• Ensure buildings’ occupancy rate is achieved.
• Capture new lease details accurately and process amendments.
• Manage student accommodation rentals and queries.
• Verify student lists from universities and manage defunded students.
• Generate monthly lease billings and statements.

Skills

Strong reconciliation and numeracy skills

Proficiency in relevant software packages

Excellent attention to detail

Communication skills

Ability to influence and relate to student needs

Deadline-driven with strong time management

Innovative and process oriented

Education

Matric and a National Diploma

Job description

Position Information

Position: Residential Property Administrator

Division: Property Management

Location: Pretoria

Reporting to: Property Manager

Purpose of the Role

• Ensure buildings’ occupancy rate is achieved.
• Capture new lease details accurately and process amendments.
• Manage student accommodation rentals and queries, including fines, arrears, and payments.

Key Responsibilities

• Property Administration: Monitor applications on the website and support channels. Verify student lists from universities and manage defunded students.
• Leasing: Vet documents, perform credit checks, and ensure lease accuracy. Update student details on relevant systems. Report on occupancy levels and vacancies.
• Billing & Statements: Generate monthly lease billings and statements. Process debit runs and post batches in PIMS and Great Plains. Monitor payment allocations and create reconciliations when needed.
• Arrear Management: Ensure rental payments are made on time. Issue letters of demand and manage AOD repayments. Facilitate handovers for defaulting students.
• General Administration: Compile monthly management reports. Manage account closures and deposit refunds.

Skills & Competencies

• Strong reconciliation and numeracy skills.
• Proficiency in relevant software packages.
• Excellent attention to detail and communication skills.
• Ability to influence, guide, and relate to student needs.
• Deadline-driven with strong time management.
• Innovative and process oriented.

Qualifications & Experience

• Education: Matric and a National Diploma.
• Experience: Minimum 2–3 years in Property Management.
• Experience in Student Accommodation is advantageous.