Property Administrator

Complete; Parow; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A property management firm in South Africa seeks a Property Administrator to manage tenant relations and oversee property portfolio administration. Responsibilities include handling lease agreements, executing financial closings, and ensuring compliance with documentation. Ideal candidates will possess a Grade 12 qualification, 3-5 years of experience in property administration, and proficiency in the MRI management system. The role demands strong organizational skills and a customer-focused attitude, with a salary ranging from ZAR17500 to ZAR25000 monthly.

Benefits

Provident Fund

Short term incentives

Long term incentives

Qualifications

• 3-5 years minimum property administration experience.
• Strong computer literacy with advanced experience in MRI.
• Exceptional written and verbal communication skills.

Responsibilities

• Oversee tenant and owner relations, resolving queries efficiently.
• Handle the full leasing cycle including tenant vacating schedules.
• Execute monthly financial closings and manage budget reforecasting.
• Oversee maintenance coordination and ensure data accuracy in MRI.
• Ensure compliance with lease documentation and FICA.

Skills

Communication skills

Customer-oriented

Organizational skills

Numeracy skills

Technical proficiency in MRI

Education

Grade 12 / Matric

Relevant qualification

SAPOA Basic Property Programme

Tools

MRI property management system

Job description

Job Title

Property Administrator

Location

City of Cape Town, Cape Town, Parow

Job Type

Permanent, expected to work full-time hours.

Primary Industry

Property and Real Estate

Secondary Industry

Property and Real Estate

Salary

ZAR17500 - ZAR25000 Per month

Benefits

Provident Fund, Short term & Long term incentives

Purpose Of The Role

The Property Administrator is responsible for the comprehensive administration of the Commercial & Retail Property Portfolios. Key duties include tenant, broker, contractor, and landlord liaison; the preparation of Offers to Lease and Lease Agreements; accurate entry of lease details into MRI; processing owner payments; and updating MRI notes regarding vacancies, lease renewals, and agreement finalization status.

Job Duties

• Tenant & Owner Relations: Serve as the first point of contact, resolving all queries (rental, utilities, accounts) and managing reconciliations within 24 hours.
• Leasing & Vacancies: Handle the full leasing cycle, including credit checks, preparing offers and lease agreements, and managing tenant vacating and vacancy schedules.
• Financial & Reporting: Execute monthly financial closings, run owner statements and management reports, process owner payments, and manage budget reforecasting.
• Portfolio Administration: Oversee maintenance coordination, manage contractor work orders, ensure accurate data on the property management system (MRI), and assist with general administrative duties.
• Compliance & Systems: Ensure all lease documentation and FICA compliance is complete, accurately capture all data in MRI, and manage annual file archiving and audit processes.

Minimum Requirements

• Education & Certification: Grade 12 / Matric. Relevant qualification. Completion of the SAPOA Basic Property Programme will be beneficial.
• Technical Proficiency: Proven computer literacy with advanced, hands-on experience in the MRI property management system. Strong numeracy and financial acumen.
• Core Experience: Demonstrable (3-5 years minimum) property administration experience and qualifications.
• Key Competencies: Exceptional written, verbal, and interpersonal communication skills. Highly organized with a customer-focused attitude and the ability to adapt to varying work demands and environments.
• Client Service: A high degree of sensitivity to client and tenant needs.
• Work Ethic: Willingness to work additional hours as required by business needs.