Property Administrative Officer (Temporary)

Housing Development Agency; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A national public sector development agency is looking for a temporary Property Administrative Officer in Johannesburg. This role requires managing billing and administrative services related to the property portfolio, ensuring timely rent collection, and coordinating reports on property accounts. Candidates must have a Matric qualification, relevant diploma in property management, and experience in the field. This position offers a chance to contribute to the development of housing and human settlements while working with various stakeholders.

Qualifications

• 1-2 years’ experience in property or facility management environment.
• Code 8 (B) driver's license or above necessary.
• Ability to travel extensively.

Responsibilities

• Maintain billing, arrears management and administrative services.
• Coordinate unit policies and report on property accounts.
• Administer monthly rent billing and ensure timely payments.

Skills

Competency with MS Office suite

Property management knowledge

Time management

Education

Matric (Grade 12)

Diploma in property or real estate (NQF Level 6)

Job description

Property Administrative Officer (Temporary)

Entry Date: 01 Dec

Expiry Date: 05 Dec

The Housing Development Agency (HDA) is a national public sector development agency that acquires and prepares land as well as develops the land and project manages the development of housing and human settlements. We carry out our activities in partnership with a range of stakeholders including national, provincial, and local government and municipalities, as well as with communities, developers, financiers, and other affected parties.

The Agency was established by an Act of Parliament and is accountable through its Board to the Minister of Human Settlements. For more information about the HDA, please visit our website (pending link).

The HDA has the following temporary one‑year fixed‑term contract position.

Location: Head Office – Johannesburg

Reporting Line:
Manager: Land Property Management and Holding
Ref: HDA TPAO

Main Purpose

To maintain day‑to‑day billing, arrears management, administrative and leasing services relating to HDA property portfolio in order to meet legislative requirements and support the unit with administrative logistics and operations.

Key Performance Areas

1. Unit coordination and liaison

• Coordinate regularly and provide reports on the immovable property portfolio, including monthly and quarterly reporting on property accounts and rental matters.
• Assist with developing and reviewing unit policies and operating procedures.
• Monitor, prioritise, schedule, and support unit programmes, tasks and activities.
• Arrange unit meetings and record minutes.
• Assist in administering unit dashboard and expenditure reports.

2. Rent and Rates Administration

• Bill tenants monthly in line with signed lease agreements.
• Ensure tenants pay their rentals on or before agreed timelines.
• Ensure all municipal accounts are opened and paid timeously for all properties in the asset register.
• Draft rent reconstructions for all leases in place.

3. Lease and Property Finance Administration

• Coordinate with Finance to ensure appropriate and accurate financial reporting and budgeting.
• Provide general assistance on ad‑hoc requests.

4. Document Management

• Develop and implement a system for safekeeping and recording all documents relevant to rental and accounts administration in the Land Property Management and Holding unit.

5. Administration & Support

• Provide general administrative support to the unit manager.
• Control and follow up on all rent and municipal accounts administrative matters.
• Manage logistical and administrative arrangements relating to leases, inspections, rent collections and property levies.
• Render an all-round administration service pertaining to management of land and property assets.

6. Asset Data Capturing

• Capture all required information on asset register, historic data, expenditures, and work activities on all immovable properties.

Qualifications & Experience

• Matric (Grade 12)
• A relevant diploma or equivalent (minimum of NQF Level 6) in property or real estate, asset management.
• 1‑2 years’ experience in the property or facility management environment.
• Competent with MS Office suite (Word, Excel, PowerPoint, Outlook and Project).
• Code 8 (B) driver's licence or above is necessary with ability to travel extensively.

Remuneration

Per annum (all‑inclusive package)

Application Instructions

Closing date for applications is 5 December.

1. CVs received after the closing date will NOT be considered.
2. The job title and reference number for the relevant position must appear in the subject line of your application.
3. The CV must be in PDF format.
4. Copies of all qualifications must be provided.
5. Copy of identity document must be provided.

Kindly take note if you have not been contacted within twenty‑one working days of the closing date; please consider your application unsuccessful. Should you not comply with the above requirements your application will NOT be considered.

Conditions of Service

The HDA is an equal‑opportunity employer. Appointments will be made in accordance with the HDA Employment Equity policy. The HDA reserves the right not to make an appointment.

We thank all applicants for their interest. Communication will be conducted with short‑listed applicants only.

The HDA operates in accordance with the Protection of Personal Information Act 3 of 2013 ("POPI Act") and by submitting your personal information to the HDA (by way of application and/or providing any other documentation as may be required during the recruitment process), you agree that the HDA may utilise and process your personal information in accordance with the POPI Act.