Property Administration Manager

The HR Company; Durban; On-site; ZAR 400 000 - 600 000; Full time

Job summary

A property management firm in Durban is looking for a seasoned administrator to oversee accounting and compliance functions. The ideal candidate will have at least 5 years of experience in body corporate management and will ensure adherence to the Sectional Title Act. Key responsibilities include managing financial processes, communicating with clients and Trustees, and supporting administration teams. The position requires strong leadership, financial acumen, and excellent interpersonal skills.

Qualifications

• Minimum 5 years experience in sectional title / body corporate administration or property management.
• Strong knowledge of the Sectional Title Act.
• Proven leadership and supervisory experience.

Responsibilities

• Oversee accounting and administrative tasks for various bodies corporate.
• Ensure compliance with relevant legislation and internal standards.
• Manage customer queries and maintain relationships with Trustees.
• Prepare and attend AGMs and meet with Trustees regularly.

Skills

Strong financial acumen and analytical ability

Excellent communication and interpersonal skills

Proficient in accounting systems and MS Office Suite

High attention to detail and deadline driven

Strong problem-solving and conflict-resolution skills

Ability to build and maintain professional trustee and client relationships

Education

Matric / Grade 12

Tertiary qualification in Business Administration, B Com or Management

Tools

WeConnectU

Sage 300

Job description

Key Responsibilities

Legislative & Compliance Oversight

• Remain up to date with the Sectional Title Act and relevant regulatory changes affecting the administration of bodies corporate.
• Ensure that all administrative practices comply with legislation and internal company standards.

Accounting & Financial Management

• Oversee accounting and administration assistants, including advising on monthly deadlines (credit control, levy runs, etc.).
• Manage accounting processing and preparation of management accounts for at least 10 bodies corporate.
• Interrogate general and subsidiary ledgers to ensure accuracy and completeness.
• Review and approve monthly accounts; ensure they are distributed timeously.
• Oversee credit control and levy collections; manage escalations with attorneys and senior management.
• Review and approve levy rolls and ensure levy increases are implemented correctly and on time.
• Review and approve monthly payroll; confirm submission of PAYE and UIF returns.
• Prepare weekly and monthly EFT payments, including CSOS quarterly payments.
• Review monthly direct debit order runs.

Customer Service & Communication

• Respond professionally to customer queries, providing clear explanations of account details.
• Draft and send letters to members and Trustees, in collaboration with administration assistants.
• Manage and maintain strong working relationships with Trustees.

Maintenance & Insurance Administration

• Review maintenance progress and ensure timely resolution of issues.
• Identify responsibilities for maintenance matters (owner vs body corporate).
• Escalate non-responsiveness or delays to higher management.
• Review insurance claims and control accounts, ensuring timeous processing and allocation of excess charges.

Meetings & Trustee Engagement

• Prepare and attend AGMs and SGMs of bodies corporate.
• Ensure meeting minutes are completed, approved by Trustees, and distributed within 7 days.
• Follow up on meeting action items to ensure issues are addressed.
• Attend site meetings with Trustees, especially during or after major projects.

Leadership & Team Coordination

• Lead and support administration and accounting teams to ensure smooth daily operations.
• Set clear deadlines and performance expectations for recurring tasks.
• Encourage professional development and maintain high service standards across the team.

Qualifications & Experience

• Matric / Grade 12 (essential)
• Tertiary qualification in Business Administration, B com or Management, or a related field (advantageous)
• Minimum 5 years experience in sectional title / body corporate administration or property management
• WeConnectU / Sage 300
• Strong knowledge of the Sectional Title Act
• Own transport essential
• Experience in financial processing and management accounts preparation
• Proven leadership and supervisory experience

Key Competencies

• Strong financial acumen and analytical ability
• Excellent communication and interpersonal skills
• Proficient in accounting systems and MS Office Suite
• High attention to detail and deadline driven
• Strong problem-solving and conflict-resolution skills
• Ability to build and maintain professional trustee and client relationships

Working Conditions

• Office-based with regular site and trustee meeting attendance
• Some after-hours or evening AGM / SGM attendance required