Project Coordinator

Staff Solutions; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A local staffing organization is seeking a dedicated Project Coordinator based in Durban, KwaZulu-Natal. The ideal candidate will oversee quotations and tooling processes, maintain relationships with Toolmakers, and manage project budgets. Applicants must have a formal qualification in Project Management and 3-5 years of relevant experience in the manufacturing or automotive industry. Proficiency in MS Office, particularly Excel, and knowledge of tooling processes are essential for this role.

Qualifications

• 3-5 years' experience in a project coordination role within a manufacturing environment.
• 3-5 years of experience in a Manufacturing / Automotive Environment.
• Strong project management and administrative skills.

Responsibilities

• Liaise with Toolmakers regarding new quotations.
• Track requests for quotations issued to Toolmakers.
• Generate tooling graphs for Management weekly.
• Communicate with Toolmakers about ECI's and quotes.
• Manage payment process with Toolmakers.
• Arrange shipment of samples and moulds.
• Control Tooling Schedule / Financial Tracker.
• Load Budget for New Projects and manage weekly.

Skills

Project Management

Administration

Tooling Processes

Mould Design

MS Office (Excel)

Collaboration Tools

Education

Formal qualification in Project Management and/or Administration

Tools

ERP Systems

Microsoft Teams

Job description

Job Responsibilities

• Liaise with Toolmakers regarding new quotations and quotations that need amendments done.
• Track requests for quotations issued to Toolmakers and quotations received and generate tooling graphs, using this information, weekly for Management.
• Generate tooling graphs for the Executive report once a month. Issue by the 4th of every month.
• Communicate with Toolmakers with regards to ECI's and quotes for these ECI's.
• Correspond with Toolmakers on timing plans.
• Nurture and uphold positive relationships with Toolmakers. Continuous daily correspondence.
• Partake in ECI and Tooling meetings with regards to Tool Design sign-offs.
• Assist the Tooling Manager whilst he is out of the office or at Toolmaker location.
• Manage the payment process with Toolmakers/Marketing/Accounts on all CT related payments.
• Control Payment schedule. Receipt invoices and hand over to finance.
• Arranging shipping of T0 /T1 etc samples from the Toolmaker to SA. Liaise with Shipping Agents and Toolmakers.
• Arranging shipment of Moulds / CF's etc on completion of Die Sign Off's.
• Place orders with Shipping Agents to get shipments dispatched timeously.
• Liaise with Toolmakers and Shipping Agents to ensure that consignments are ready on time and shipped timeously to arrive in South Africa before the required date.
• Raising of Purchase Orders for Tooling and any other requirements.
• Control and co-ordinate Mould Design Meetings.
• Send approvals of Mould Designs to Toolmakers and give go ahead to start manufacture of moulds ect.
• Generate Letter of Intent's and Purchase Orders for New Business for all New Project suppliers.
• Submit Invoices to Marketing for payment to be requested by Customer.
• Liaise with the Teams overseas during their trip, about any requirements that come up whilst they are out of office regarding project related matters.
• Load Budget for New Projects once CT has been raise and manage on a weekly basis. Report back on any issues.
• Control Tooling Schedule / Financial Tracker and update weekly.
• Create folders on Teams and keep updated.

Job Requirements

• A formal qualification in Project Management and/or Administration.
• Proven 3-5 years’ experience in a similar project coordination role within a manufacturing environment.
• 3-5 years of experience within a Manufacturing / Automotive Environment.
• Sound knowledge of Tooling processes, mould design, and ECIs.
• Strong project management and administrative skills.
• Computer Literate — Advanced proficiency in MS Office (especially Excel); experience with ERP systems and collaboration tools like Microsoft Teams is beneficial.