Project and Delivery Manager Operations

Publicis Groupe; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading marketing and advertising agency is seeking a Project and Delivery Manager in Johannesburg. The role involves managing client projects, coordinating with internal teams, and ensuring timely delivery of assets. The ideal candidate will have 3-5 years of experience in project management and strong organizational skills. Proficiency in project management tools is required. This role promises a dynamic working environment with opportunities for growth.

Qualifications

• 3-5 years’ experience in project management, administrative support, and scheduling in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Experience in production and agency beneficial.

Responsibilities

• Manage internal projects and client requests effectively.
• Oversee communication and coordination among internal teams.
• Track and manage project costs and timelines.

Skills

Project Management

Organizational Skills

Communication Skills

Collaboration

Attention to Detail

Education

Qualification in Business Administration or Project Management

Tools

Chase

MS Projects

Smartsheets

Job description

Overview

The Project and Delivery Manager will manage internal projects, as well as provide support to client managers on client work. This role is instrumental in ensuring continuous organization and communication at the project level, coordinating with various internal and client departments to drive project milestones and manage output of deliverables efficiently.

Responsibilities

• Project Management of Inter-Agency Tasks : Be the main point of contact for interagency projects, filtering requests, and working with the operations controller to set up costs, and with the resource manager to assign work. Facilitate the smooth running of interagency requests, keeping the production and partner agency stakeholders updated.
• Review briefs : Review briefs to make sure that the information is correct and complete.
• Documentation management : Ensure organized project files and documentation, ensuring easy access and retrieval for all team members.
• Project Management of External Client Projects and New Business Requests : Liaise directly with clients on project requests, working within the client systems and processes.
• Reporting and scope control : Assist client manager with keeping reporting, timings and costs up to date, tracking reverts and scope creep.
• Busy period support : During busy periods, assist with project management tasks across business units, ensuring that all projects have cost estimates, project plans, and resource plans.
• Internal Communication Coordination : Work with Resource Manager to facilitate communication between Studio departments, ensuring that all internal teams are coordinated and informed on a project basis.
• Collaboration with leads : Collaborate closely with department leads to align on project objectives and execution strategies.
• Timings Management : Oversee the management of project timings, ensuring that project plans are maintained and all stakeholders are kept informed.
• Scheduling alignment : Coordinate with clients and all stakeholders to align on timing expectations and address any scheduling conflicts.
• Timeline adjustments : Adjust project timelines as necessary, communicating changes effectively to all parties involved.
• Costs Management : Closely track spend against costs, as informed by the weekly reports from the operations controller, and feedback on timing and costs implications to project stakeholders.
• Delivery Management : Ensure correct, on time and on budget delivery of assets.

Qualifications

• Qualification in Business Administration, Project Management, or a related field.
• 3-5 years’ experience in project management, administrative support, and scheduling within a fast-paced environment. Production and agency experience advantageous.
• Strong organizational skills with an attention to detail and ability to manage multiple tasks simultaneously.
• Excellent communication skills to facilitate smooth collaboration and coordination across teams.
• Proficiency with project management and scheduling tools, such as Chase, MS Projects, Smartsheets or similar.
• Ability to work with and interface with senior operations and client service leads, as well as comfort to interact with clients when necessary.
• Accountable, responsible, approachable, willing to learn, and to think on your feet.
• Administrative / Management jobs