Programme Administrator

Mediro ICT; Pretoria; On-site; ZAR 360 000 - 480 000; Full time

Job summary

A leading project management firm in Pretoria is seeking a Project Administrator with extensive experience in project documentation and stakeholder communication. The ideal candidate will have at least five to ten years in project administration and should be equipped with strong analytical, problem-solving, and communication skills. This position plays a critical role in ensuring project compliance and facilitating project continuity, making it essential for candidates to be detail-oriented and proactive in their approach. Applicants with a Higher Certificate in Project Administration or Management are preferred.

Qualifications

• 5 to 10 years’ experience in project administration.
• Solid knowledge of project management principles.
• 5 to 8 years’ experience in project/programme management.

Responsibilities

• Assist with compiling mandatory project documentation.
• Liaise with stakeholders throughout the project life cycle.
• Maintain the project schedule and financial spreadsheet.
• Coordinate strategic projects and initiatives.

Skills

Analytical skills

Problem-solving skills

Verbal communication

Written communication

Teamwork

Flexibility

Service focus

Stakeholder focus

Education

Higher Certificate (NQF 5) in Project Administration or Project Management

Job description

Responsibilities

• Assist with compiling and maintaining mandatory project documentation (e.g. information relating to the project charter, business case, project plan and change request) to ensure project compliance with the standards and procedures of the Programme Management Office (PMO).
• Collate and manage project information and reports to ensure that the relevant stakeholders (internal and external) are adequately informed on the project status.
• Liaise with various stakeholders (internal and external) throughout the project life cycle to maintain effective communication on all matters relating to the project.
• Update and maintain the project schedule, highlighting deviations to ensure that project timelines are adhered to and allowing for planning adjustments.
• Maintain a project repository to ensure that project information is accessible to all stakeholders and available for audit purposes.
• Schedule meetings, consolidate information for meetings, maintain and disseminate minutes and ensure that actions are followed up as per the minutes.
• Record, update and maintain lessons learnt, risks, issues and action logs to enable the project manager to manage the project risks.
• Contain and follow up on project activities in the absence of the project manager to ensure project continuity.
• Maintain the financial spreadsheet to keep track of payments while liaising with vendors and FSD Management Support Unit to ensure the timely payment of invoices.
• Coordinate strategic projects, initiatives and operational programmes in support of the smooth running and delivery of CSD’s strategic objectives.

Education and experience

• A Higher Certificate (NQF 5) in Project Administration or Project Management.
• At least five to ten years’ experience in a project administration environment.
• Solid knowledge of the project management discipline, with an emphasis on project administration. A minimum of five to eight years’ experience in project/programme management.

Job Related Knowledge and Skills Requirements

• Analytical and problem-solving skills.
• A learning focus;
• A drive for results;
• Teamwork;
• Verbal and written communication skills;
• Flexibility;
• A service and stakeholder focus.