Pre-Authorization Data Coordinator - Est Hours (Remote)

Ista Solutions; Remote; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic BPO company in South Africa is seeking a Pre-Authorization Data Coordinator to support a U.S.-based client in dental care. The role involves data entry, organization of building data, and ensuring accuracy across multiple nursing home facilities. Ideal candidates should possess strong attention to detail and organizational skills. This entry-level, full-time position offers the opportunity to work in a supportive team environment, maintaining confidentiality while handling sensitive information.

Qualifications

• Prior experience in data entry or administrative support preferred.
• Ability to learn new computer programs quickly.
• Comfortable managing multiple healthcare facilities.

Responsibilities

• Review and organize building data into structured information.
• Prepare comprehensive attachments for nursing home facilities.
• Generate and confirm eligibility through marketing spreadsheets.
• Create an enrolled list from the database.
• Maintain accuracy while managing multiple facilities.

Skills

Attention to detail

Organizational skills

Data entry

Electronic systems proficiency

Job description

Overview

ISTA Personnel Solutions South Africa is a dynamic and fast‑growing BPO company based in South Africa, specializing in providing top‑tier operational support to U.S.-based companies. We are not a recruitment agency—we are a dedicated extension of our clients’ teams, delivering high‑quality service with precision, efficiency, and a personal touch. We are seeking a Pre-Authorization Data Co‑ordinator for our U.S.-based client providing dental care to residents in nursing home facilities. The role is focused on data entry and accuracy, supporting the team in turning facility data into usable resources for the marketing department.

Responsibilities

• Review full building data provided by Krystal DMS and organize it into structured information on eligibility and current/past patient enrolment.
• Prepare a comprehensive building attachment for each nursing home facility to share with the assigned representative.
• Generate a marketing spreadsheet by processing building data through the AHCA portal to confirm eligibility.
• Create an enrolled list by extracting currently enrolled patients/individuals from the database.
• Pile all required materials (building attachment, marketing spreadsheet, enrolled list, and authorization form) into a complete email package for each nursing home facility and distribute to the representative and direct supervisor.
• Update the database by opening enrolments for all eligible individuals and ensuring the representative has access to uploaded face sheets, POA contact information, and other relevant eligibility details.
• Maintain accuracy and attention to detail while managing multiple nursing home facilities simultaneously.

Requirements

• Prior experience in data entry, administrative support, or healthcare-related roles is preferred but not required.
• Strong attention to detail with the ability to maintain accuracy and consistency across large datasets.
• Comfortable working with electronic systems and able to learn new computer programs quickly.
• Strong organizational skills with the ability to manage multiple nursing home/healthcare facilities and priorities at once.
• Ability to follow structured processes and ensure all required documentation is complete.
• Professionalism in handling sensitive information with confidentiality.
• Dependable, task-focused, and able to work independently while supporting the team.

Job details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: IT Services and IT Consulting