Portfolio Administrator: Fund of Funds

Technology Innovation Agency; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A government agency located in Pretoria is seeking a qualified candidate for administration and compliance within the Fund of Funds department. The role requires a tertiary qualification and at least three years of experience in project management or administration in fund management. Responsibilities include managing budgets, engaging stakeholders, and providing comprehensive reporting. Ideal candidates will possess analytical, organizational, and communication skills. This position offers an opportunity to make a significant impact on economic innovation and equity.

Qualifications

• Three years of project management and/or administration experience in fund management.
• Experience in a bank environment is an added advantage.

Responsibilities

• Ensure investment budgets are effectively updated and monitored.
• Engage stakeholders effectively and arrange workshops.
• Support day-to-day operations planning and information management.
• Provide accounting and administration reporting for funds raised.

Skills

Administrative Best Practice Frameworks and Models

Fund Administration

Fund Reporting and Accounting

People Management and Teamwork

Excellent Communication Skills

Organisational and Networking skills

Project and Investment Management Skills

Analytical and interpretation skills

Financial Management Skills

Education

Three years tertiary qualification in relevant field

Job description

Job Advert Summary

Technology Innovation Agency (TIA) is a talent driven, customer-centric and impact focused organisation. In executing its mandate, the organisation provides funding and non-funding support to stimulate innovation so that it provides a catalytic impact to the economy whilst improving people’s lives and protecting the environment. The Agency endeavours to promote the careers of previously disadvantaged persons by applying the principles of the Employment Equity Act, as amended.

Job Purpose: To provide an efficient administration, compliance and reporting environment for the Fund of Funds department and ensure the department's administrative coordination is effectively carried out to enable effective-investment management processes, smooth budgeting processes, and timeous and seamless reporting, to ensure a comprehensive and continued support service to the unit, and internal and external stakeholders

Minimum Requirements

Qualification and Experience

• Three (3) years Tertiary Qualification or relevant certification, in Business/Economic/Finance/Accounting/Management/Commercial Law/Administration or similar
• Three (3) years’ experience in project management and/or administration in fund management /financial management
• Experience in the bank environment will be an added advantage

Skills and Knowledge

• Administrative Best Practice Frameworks and Models
• Fund Administration
• Fund Reporting and Accounting
• People Management and Teamwork
• Excellent Communication Skills (written and verbal)
• Organisational and Networking skills
• Project and Investment Management Skills
• Analytical and interpretation skills
• Financial Management Skills

Duties and Responsibilities

Financial Perspective

• Ensure that the investment/portfolio budgets and expenditure are effectively updated and monitored.

Stakeholder Management

• Enable the unit to engage effectively with Stakeholders and client. Arrange workshops with stakeholders as and when required.
• Keep a register from all Stakeholders on the impact achieved from TIA investments. (Capital Extension, Demographic analysis, Geographic analysis, PDI, Women, Youth)

Internal Process

• Fund of Funds Office Coordination:
• Support Fund Principal and Fund Associates in their day to day functions,
• Manage day to day operations planning, information management, and reporting tools,
• Manage the secretarial, travel and other administration services for the Fund of Funds Department,
• Provide accounting and administration reporting for funds raised by the Fund of Funds department,
• Maintain policy registers.

• Funds of Funds Administration:
• Support optimal fund administration and reporting, including collection and dissemination of reporting information,
• Support the marketing of the Fund of Funds model, and pipeline development processes,
• Provide fund administration and document safe keeping at pre-investment, investment, drawdowns, legal agreements, and post-investment stages, and ensure effective use of available technology systems,
• Compliance – Document management, information storage, Data room and due diligence files management, streamline fund management administration processes and the compliance therewith, support risk management, support compliance audits.

• Fund Investment Reporting and Post Investment Support:
• Ensure proper filing and retention of signed agreements and due diligence files,
• Maintain a schedule of new fund commitments to create a forecast of expected drawdowns,
• Manage administration of capital drawdowns, management fees, and repayments/collections/exits,
• Manage the enforcement of funding conditions and conditions precedent, from investors and investees,
• Fund Accounting – Prepare accurate financial information and generate reports for stakeholders,
• Fund Reporting – Work with Fund Associates and Fund Principal to prepare Internal and External fund performance and Impact reporting.

Learning and Growth

• Review performance against agreed performance standards
• Live the values and culture of TIA