Personal Assistant

Department of Health; Johannesburg; On-site; ZAR 326 000; Full time

Job summary

A government health agency in Johannesburg is seeking an experienced Secretary to support the Nursing Director. This role requires a Matric and a 3-year relevant qualification along with 3-5 years of secretarial experience in healthcare settings. Key responsibilities include managing administrative tasks, coordinating meetings, and maintaining office systems. Applicants must possess excellent communication, organizational skills, and proficiency in Microsoft Office. Women and people with disabilities are encouraged to apply.

Benefits

Benefits package

Qualifications

• Matric plus a relevant administrative qualification.
• 3-5 years secretarial experience in a medical or nursing office.

Responsibilities

• Provide secretarial and administrative support to the Nursing Director’s office.
• Manage diary, organize logistics for meetings, and take minutes.
• Screen correspondence and handle office equipment operations.

Skills

Excellent organizational skills

Ability to multi-task

Excellent communication skills

Report writing skills

Professional etiquette

Excellent computer skills

Ability to work under pressure

High reliability and ethics

Education

Matric plus a 3-year Degree or Diploma in administration

Tools

Microsoft Office

Job description

• Package : R 325 101.00 per annum (plus benefits)

Requirements

• Matric plus an appropriate 3‑year Degree or Diploma in administration or a secretarial diploma / Diploma in Public Administration/ OR relevant administrative qualification. 3‑5 years secretarial experience is essential in office of Senior Hospital Nursing or Medical Manager. Excellent organizational skills, ability to multi‑task, excellent communication, and report writing skills, ability to work under pressure, professional etiquette to present the senior manager’s office. High level of reliability and ethics and commitment to work beyond call of duty. Excellent computer skills in Microsoft packages. Maintain confidentiality in the office. Ability to act with tact and discretion.

Duties

• Provide secretarial and administrative support services to the Nursing Director’s office. This will, inter alia entail the following: - Establish and maintain efficient administrative systems for work coordination. Office management, diary management, organise and plan logistics for meetings, take minutes and ensure proper keeping. Ensure strategic decisions taken in meetings are auctioned timeously. Organise refreshments for visitors and other stakeholders that may engage with the office. Screen correspondence and telephone calls. Receive and direct correspondence to relevant managers or departments. Draft routine correspondence and reports if required. Collect all relevant documents to ensure the Nursing Director is prepared for meetings. Supervision of Clinical and Nursing Managers secretaries. Create and maintain an appropriate filing system using the approved departmental file plan. Operate office equipment i.e. computers, photo copiers, etc. Handle the procurement of standard items like stationary, refreshments etc and understand cost containment. Remain abreast with the procedures and processes that apply in the office of the Nursing Director by studying the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly.

Notes

• Applications should be submitted strictly online at the following E‑Recruitment portal: http://jobs.gauteng.gov.za. No hand‑delivered, faxed, or emailed applications will be accepted. For assistance with online applications please email your query to [e-mail]. NB: Where Driver’s Licence is mandatory, exception will be granted for people with disabilities. Application should be accompanied by a fully completed and signed new Z83 application form obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents plus a recently updated comprehensive Curriculum Vitae (CV). Applications without proof of a new Z83 application form and detailed CV will be disqualified. (Shortlisted candidates will receive communication from HR to submit certified copies of educational qualifications and other relevant documents not older than 6 months on or before the day of the interview). It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). All foreign qualification must be accompanied by evaluation certificate from the South African Qualification Authority (SAQA). Correspondence will only be limited to shortlisted candidates. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification). Where applicable, candidates will be subjected to a skills/knowledge test. The recommended candidate may be subjected to Medical Surveillance as required by the Occupational Health and Safety Act, Act 5/1993. It is Department’s intention to promote representivity (race, gender, and disability) in the Public Service through the filling of these posts. The Department reserves the right not to appoint/fill this post. WOMEN AND PEOPLE WITH DISABILITY ARE ENCOURAGED TO APPLY.

Employer

Department of Health

Location

Charlotte Maxeke Johannesburg Academic Hospital

Closing Date

24-12-2025

Criteria Questions

• Do you have a Matric plus an appropriate 3‑year Degree or Diploma in administration or a secretarial diploma/ Diploma in Public Administration/ OR relevant administrative qualification?
• Do you have a 3‑5 years secretarial experience in office of Senior Hospital Nursing or Medical Manager?

Please Notes

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.