Payroll Officer

Als Limited; Johannesburg; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading payroll service company in South Africa is seeking a Payroll Officer to manage payroll and HR support for Southeast Africa. The role requires a relevant payroll qualification and 3-5 years of experience in payroll processing. Responsibilities include ensuring timely payments, training employees, and maintaining compliance with local legislation. The ideal candidate must possess strong problem-solving and organizational skills, as well as proficiency in the Pay Space payroll system.

Qualifications

• At least 3-5 years of experience in payroll for countries in Southeast Africa.
• Experience in administering employee benefits and legislative reports.
• Strong understanding of local legislative requirements.

Responsibilities

• Manage payroll for South & West Africa ensuring timely payments.
• Assist with salary and benefit calculations.
• Train employees on the ESS system and maintain payroll compliance.

Skills

Payroll processing

Interpersonal communication

Problem-solving

Timekeeping management

Organizational skills

Education

Relevant payroll qualification

Tools

Pay Space payroll system

Microsoft Office Suite

Job description

The Payroll Officer will provide support to various payrolls in Africa

04th December,

Main Purpose of the Job

The role of the Payroll Officer is to provide payroll and HR support to the Head of HR Africa within ALS Chemex.

The Payroll Officer must ensure the smooth running of the payroll for their regions.

Position in the Organisation

The Payroll Officer will be based in ALS Chemex SA Head Office in Johannesburg and will report to the Head of HR Africa.

Scope of the Job

The Payroll Officer will provide support to various payrolls in Africa.

In addition, this role will be responsible for the administration of employee benefits, daily queries, monthly & annual legislative reports, training employees on the ESS System, creating and maintaining hard copy personnel file for their regions.

Compliance Practice the ALS Health and Safety Foundation Standards

Practice the ALS company core values

Abide by the ALS company policies and procedures

Always abide by local legislative requirements Payroll Update and maintain the company payroll for South & West Africa on Pay Space

Ensure staff is paid correctly and timeously

Upload and maintain employee data on Pay Space

Respond to payroll queries from the various sites timeously

Assist staff with payroll queries and advice on UIF, taxes and leave

Train employees on the ESS system

Process and audit leave data

Time keeping management including the bio metrics system

Monitor and administer the company benefits i.e. Provident / Pension Fund, IEMAS

Timeous preparation and payments of all 3rd parties as per country specific legislation

Preparation of monthly and annual reconciliations

Completion of monthly payrolls for ALS laboratories across South and West Africa

Ensure correct allocation of staff costs to general ledger accounts

Capture employee information regarding Employment Equity on Pay Space accurately

Assist HR on salary and benefit calculations

Develop personnel record keeping systems and implement across region Audits Responsible for statutory requirements, Tax, Social Security

Ensure company compliance for auditing purposes

Prepare for the annual financial audit and files thereof

Audit sites to ensure that the payroll comply with legislative requirements

Ensure all year end processes are timeously submitted

Adhere to all year-end financial procedures Reports Assist with the collation of quarterly statistic and skills and equity report submission

Create additional analyses and reports as requested by management

Compile key business metrics and report on them to management

Assist with future tender packs to ensure the budget allocated compensates for the cost and revenue of the company

Assist with the BBBEE report

Assist with the EE and WSPATR report

Submission of UIF and PAYE and other African region statutory reports Risk Mitigation Alert the Management to key emerging risk areas

Make input to improve risk mitigation strategies

Actively participate in crisis management activities as and when required Systems Creating and maintaining employee data on ERS system

Maintaining employee time sheets / scheduling

Creating and maintaining ALSTAR user accounts

Creating and maintaining IT user accounts General Always ensure the security of the office

Prepare employee induction and exit packs, including arranging entry, annual and exit medicals

Create new employee files

Assist with general HR administration

Assist with general HR filing

Assist general maintenance, ordering stationery

Manage the office lease agreements and office maintenance

Be part of the organization's company function committee assisting in planning and roll out

General office communication and queries

Adhoc travel and overtime will be required depending on business needs

Behavioural Competencies

Good interpersonal, planning and communication skills.

Maintain staff confidentiality.

Highly organised and flexible

Sound decision making and problem solving and preventive measures.

Demonstrates accountability and a team player.

Ability to investigate, resolve and respond to queries

Inspires and drives excellence in all aspects of work.

Qualifications (Non-negotiable) A relevant payroll qualification

Minimum of three to five years' experience in payroll with experience processing payrolls for countries in Southeast Africa

Experience in remuneration and benefits

Knowledge of Pay Space payroll system is an advantage

Microsoft Office suite

Fluent English (written and spoken)