Payroll Administrator

Smith Garb & Associates; Randburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A reputable recruitment firm in Randburg is looking for an experienced Payroll Administrator to manage the payroll of around 800 employees. The ideal candidate should possess a minimum of 5 years' experience in payroll processing, with proficiency in VIP Premier software. Strong analytical and communication skills are essential for ensuring compliance and accuracy in payroll management. Experience in handling confidential information and working collaboratively with HR and Finance departments is required.

Qualifications

• Minimum of 5 years payroll processing experience.
• Must have experience managing monthly-paid employees.
• In-depth knowledge of payroll regulations and tax laws.

Responsibilities

• Process monthly payroll for approximately 800 employees.
• Review and audit payroll data for accuracy and compliance.
• Manage terminations, severance packages, and third-party payments.

Skills

Analytical skills

Problem-solving skills

Attention to detail

Communication skills

Interpersonal skills

Education

Certificate, Diploma, or Degree in Accounting, Finance, Business Administration, or a related field

Tools

VIP Premier

Job description

Key Responsibilities

• Process monthly payroll for approximately 800 employees.
• Review and audit payroll data for accuracy, completeness, and compliance.
• Ensure correct deductions for taxes, benefits, and retirement contributions.
• Process adjustments for bonuses, overtime, and commissions as necessary.
• Manage terminations, severance packages, and third-party payments (provident fund, medical aid, garnishees).
• Prepare and maintain payroll reports, including GL reconciliations and adjustments.
• Manage auditing processes and provide relevant information to auditors.
• Maintain and update payroll software and employee payroll records.
• Oversee Employee Self-Service (ESS), including the generation and uploading of IRP5s/IT3s.
• Collaborate with HR and Finance to resolve payroll discrepancies and ensure accuracy.
• Support the management of employee benefits and related payroll deductions.
• Assist with disability claims, unemployment claims, and maternity documentation.
• Provide general administrative and clerical support related to payroll and HR as required.

Qualifications and Experience

• Education: Certificate, Diploma, or Degree in Accounting, Finance, Business Administration, or a related field.
• Experience: Minimum of 35 years payroll processing experience, including experience managing monthly-paid employees.
• Technical Skills: Proficiency in VIP Premier is essential.
• Knowledge & Attributes:
  
  • In-depth knowledge of payroll regulations, tax laws, and benefits administration.
  • Strong analytical and problem-solving skills.
  • Excellent attention to detail and accuracy.
  • Strong communication and interpersonal skills.
  • Ability to handle confidential information with discretion.