Office Retail Administrator

WMS Secure; Germiston; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A retail company in Germiston is seeking an Office Administrator to ensure smooth day-to-day office operations. This role involves managing office tasks, including records and communication between departments. The ideal candidate has a Grade 12 certificate and 2–3 years' experience in administration within a retail setting. Strong computer skills, particularly in MS Office, along with excellent communication and organizational abilities are essential. The position supports various management functions and requires a proactive and detail-oriented individual.

Qualifications

• 2–3 years’ experience in administrative work, preferably in a retail environment.
• Attention to detail and ability to work in a fast-paced retail environment.

Responsibilities

• Handle all general office administration, including filing and data entry.
• Process purchase orders, invoices, and supplier payments.
• Manage stock control documentation and coordinate with inventory staff.
• Support HR functions including attendance and onboarding paperwork.
• Prepare and distribute internal reports, such as sales summaries.

Skills

Strong computer literacy

Excellent communication skills

Organizational skills

Multitasking skills

Education

Grade 12 / Matric

Diploma or certificate in Office Administration

Tools

MS Office Suite

Job description

SUMMARY :

POSITION INFO :

Introduction :

The Office Administrator (Retail) will be responsible for ensuring the smooth day-to-day administrative and operational functions of the retail office. This role supports management, coordinates communication between departments, maintains records, and ensures efficient workflow within the store or retail division.

Key Duties and Responsibilities :

• Handle all general office administration, including filing, data entry, and document management.
• Process purchase orders, invoices, and supplier payments.
• Manage stock control documentation and coordinate with inventory staff.
• Support HR functions — including attendance registers, leave tracking, and onboarding paperwork.
• Maintain communication with suppliers, service providers, and management.
• Prepare and distribute internal reports, such as sales summaries and expense reports.
• Assist with scheduling meetings, compiling minutes, and following up on action items.
• Oversee office supplies, equipment maintenance, and petty cash.
• Provide administrative support to retail management and staff as required.

Requirements :

• Grade 12 / Matric (essential).
• Diploma or certificate in Office Administration, Business Management, or a related field (preferred).
• 2–3 years’ experience in administrative work, preferably in a retail environment.
• Strong computer literacy (MS Office Suite, POS or ERP systems an advantage).
• Excellent communication, organizational, and multitasking skills.
• Attention to detail and ability to work in a fast-paced retail environment.

Personal Attributes :

• Professional, proactive, and customer-focused.
• Reliable, with a strong sense of responsibility and confidentiality.
• Team player with good interpersonal skills.