Office Coordinator (General Assurance)

SNG GrantThornton; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading auditing and consulting firm is seeking an Office Coordinator in Gauteng, South Africa. The role involves providing vital administrative support to ensure smooth operations, managing diaries, scheduling meetings, and maintaining records. Candidates should possess an Office Administration Diploma, 3-5 years of relevant experience, and proficiency in Microsoft Office tools. Strong organizational and communication skills are essential for this position, offering opportunities to collaborate effectively with colleagues.

Qualifications

• 3 – 5 years’ work experience in an administrative role.
• Proven experience as an office assistant or in a relevant administrative role.
• Strong organizational and multitasking abilities.

Responsibilities

• Provide administrative support for day-to-day operations.
• Schedule and coordinate meetings and travel arrangements.
• Maintain updated records and enter data accurately.

Skills

Organizational skills

Multitasking

Verbal communication

Written communication

Attention to detail

Problem-solving

Education

Office Administration Diploma

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Office Suite

Job description

Job Purpose

The Office Coordinator plays a vital role in maintaining the smooth operation of the division by providing administrative support to ensure efficient day-to-day operations.

Job Description

Administrative Support

• Business unit diary management


• Perform general administrative duties, including photocopying, scanning, mailing, and filing.


• Assist in the preparation of reports, presentations, and other documents.


• Centralised travel desk management, including booking of flights, car hire and accommodation.


• Events and functions management


• Assist directors with expense claims


• Reporting for BU


• Archiving

Scheduling and Coordination

• Scheduling and preparations / coordination of meetings, conferences, events, and training.


• Manage diaries for Directors.


• Schedule/Assist and coordinate meetings, appointments, and travel arrangements.


• Call screening, Conference Call preparations & Teams Meeting scheduling.


• H&S rep reporting.


• Regional PO management (processing, follow up, etc).


• Project communication to regions GOA

Data Entry and Record Keeping

• Knowledge management/BI representative for BU


• Enter data accurately into databases and maintain updated records.


• PO creation and follow up with Finance team.


• Keep track of department expenses and reimbursements.

Support for Staff

• Facilitate travel desk requirements


• Assist colleagues with tasks as needed.


• Collaborate with team members to ensure efficient workflow.


• Provide support during special projects and events.


• Tracking LearnConnect completion progress and submitting reports to L&D


• Office Equipment, Maintenance sourcing and management of stock and items.


• Reporting on various items to GOA Forum.


• Assist with Risk management requirements and adherence


• Facilitate tender requirements with centralized tender function

Technology Proficiency

• Utilize office software such as word processing, spreadsheets, and presentation tools.


• Troubleshoot basic technical issues and coordinate with IT support when necessary.


• Formatting presentations for Director and staff

Qualification & Experience

• Office Administration Diploma


• Proficient in Excel and PowerPoint


• 3 – 5 years’ work experience


• Proven experience as an office assistant/ personal assistant or in a relevant administrative role.


• Strong organizational and multitasking abilities.


• Excellent verbal and written communication skills.


• Proficient in Microsoft Office Suite and other relevant software.


• Attention to detail and problem-solving skills.


• Ability to work independently and collaboratively in a team.