Office and Finance Administrator

TreasuryOne (Pty) Ltd; Pretoria; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A leading financial services provider in Pretoria is seeking an Office and Finance Administrator. The successful candidate will support day-to-day office operations, manage finance administration tasks, and provide executive support. Ideal for a detail-oriented professional with a diploma in business administration or a related field and experience in administration and finance. This role promises meaningful exposure and opportunities for growth within a structured environment.

Qualifications

• One to two years’ experience in office administration, office management, or finance support.
• Exposure to accounting or financial administration processes.
• Experience using Xero or similar accounting systems is advantageous.

Responsibilities

• Oversee day-to-day office operations and manage reception and office support staff.
• Provide administrative support to the Finance team under the guidance of the CFO.
• Arrange travel, accommodation, and itineraries for executives.

Skills

Strong organisational and time-management skills

High attention to detail and accuracy

Clear communication

Discretion and confidentiality

Adaptable and professional demeanor

Education

Matric (Grade 12)

Diploma in Business Administration, Office Management, Finance

Tools

Xero

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Office and Finance Administrator

Location: Head Office, Lynnwood Bridge Office Park, Pretoria

TreasuryONE is seeking a capable and organised Office and Finance Administrator to support the smooth operation of our Head Office. This is a high-visibility, hands-on role that sits at the centre of the business, working closely with the Finance team, executive leadership, and office support staff.

The role combines office management, finance administration support, executive coordination, and governance-related administration. It is suited to a professional who values structure, accuracy, and discretion, and who is comfortable supporting senior stakeholders in a consulting environment.

This position offers meaningful exposure to office operations, finance administration, and executive support, with scope to grow into broader operational or finance coordination responsibilities over time.

Key responsibilities

• Oversee day-to-day office operations, ensuring a professional and well-organised working environment
• Manage reception, cleaning, and other office support staff
• Coordinate office facilities, suppliers, service providers, and procurement
• Monitor service levels and manage supplier relationships
• Support health and safety coordination and general office compliance
• Act as the first point of escalation for office-related matters

Finance administration support

• Provide administrative support to the Finance team under the guidance of the CFO
• Capture and reconcile office-related expenses in Xero in line with internal controls
• Assist with bank account updates and supporting documentation
• Support month-end processes by preparing accurate expense information
• Assist with debtor invoicing under supervision
• Maintain organised financial records and documentation

Executive and management support

• Provide administrative and coordination support to members of the Management Team
• Arrange travel, accommodation, and itineraries for executives and senior staff
• Coordinate fleet-related administration, including licensing, insurance, and maintenance
• Assist with diary coordination, meetings, and stakeholder liaison where required

Governance, compliance and ad hoc support

• Maintain administrative records related to POPIA and PAIA compliance
• Support audit and governance processes through accurate documentation
• Assist with internal events, meetings, and company initiatives
• Maintain records, registers, and administrative files
• Contribute to continuous improvement of office systems and processes

Requirements

Education

• Matric (Grade 12) – essential
• Diploma in Business Administration, Office Management, Finance, or a related field – preferred

Experience

• One to two years’ experience in office administration, office management, or finance support
• Exposure to accounting or financial administration processes
• Experience using Xero or similar accounting systems is advantageous
• Proficiency in Microsoft Word, Excel, and Outlook

Skills and attributes

• Strong organisational and time-management skills
• High attention to detail and accuracy
• Clear, professional written and verbal communicationSound numerical ability and financial awareness
• Discretion and confidentiality when handling sensitive information
• Reliable, accountable, and proactive in approach
• Adaptable, professional, and comfortable working with senior stakeholders

This role is ideal for an organised professional who enjoys being at the centre of operations, takes pride in maintaining high standards, and is looking to grow within a structured, professional services environment.