Office Administrator

Unifi; Stellenbosch; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading financial services company in Stellenbosch seeks an Office Administrator to support day-to-day operations and create a welcoming environment. This role involves managing reception, coordinating office supplies, and assisting with events. Ideal candidates will have a Grade 12 qualification or equivalent, and at least two years of relevant experience. Proficiency in Google Workspace and excellent communication skills are essential. If you thrive in a dynamic office setting and enjoy multitasking, we encourage you to apply.

Qualifications

• Minimum of two years’ proven experience as an Office Administrator, Administrative Assistant, or in a similar role.
• Proficiency in Google Workspace and Microsoft Office.
• Strong attention to detail with problem-solving skills.

Responsibilities

• Maintain a clean, organized, and welcoming reception area.
• Manage visitor logs and issue access badges.
• Support office facilities and maintenance requirements.
• Prepare meeting rooms with required materials.

Skills

Organizational abilities

Written communication

Verbal communication

Problem-solving

Multitasking

Education

Grade 12 qualification

Diploma or Certificate in Business Administration

Tools

Google Workspace

Microsoft Office

Job description

About Unifi Unifi is redefining credit in Africa with simple, fast personal loans delivered through online, mobile and branch channels. We make life easy for thousands of clients across Zambia, Kenya, Uganda, South Africa, and Tanzania. Unifi has conviction in the African continent and its people, and our products enable our clients to achieve even more. As one of the fastest-growing lenders in East Africa, we combine exceptional client service with the very best tech and data analytics.

Learn more about Unifi at:

www.unifi.credit/about

https://www.youtube.com/watch?v=eUrwaPmzU5E

https://www.youtube.com/watch?v=vl32BzxAHfA&t=26s

https://www.youtube.com/watch?v=_Gf1ZiFpfSc&t=188s

Role Purpose

The Office Administrator provides front-desk, administrative, and facilities support to the Office Coordinator to ensure the smooth day-to-day running of the Stellenbosch office. This role is the first point of contact for clients, visitors, and staff, creating a welcoming and professional office environment while supporting daily operations and events.

Key Responsibilities

• Maintain a clean, organized, and welcoming reception area.
• Manage visitor logs and issue access badges and tags.Handle all incoming and outgoing mail, courier deliveries, and collections.
• Maintain and update office records, databases, filing systems, and library materials.
• Order, manage, and monitor office consumables including groceries, stationery, beverages, and cleaning supplies.
• Support office facilities and maintenance requirements, including key cutting arrangements.
• Assist with access control and alarm system administration.
• Maintain first aid supplies and ensure kits are stocked and compliant.
• Prepare meeting rooms with required materials and equipment.
• Assist in organising of large group events and office functions.

Requirements

• Grade 12 qualification and/or a Diploma or Certificate in Business Administration, Secretarial Studies, or a related field.
• Minimum of two (2) years’ proven experience as an Office Administrator, Administrative Assistant, or in a similar role.
• Strong organizational abilities with the capacity to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace, Microsoft Office, and general office software.
• Ability to work independently as well as collaboratively within a team environment.
• High level of attention to detail with strong problem-solving skills.
• Working knowledge of basic procurement processes and inventory management.