Office Administrator

Moderna Group Pty Ltd; Centurion; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading corporate office in Centurion is seeking an Office Administrator to provide essential administrative and clerical support. Responsibilities include managing office coordination, handling correspondence, and maintaining a professional environment. Candidates should possess strong organizational skills and familiarity with office software. This role is vital for smooth office operations and effective collaboration within teams.

Qualifications

• Experience in administrative roles preferred.
• Proficient in office software (e.g., MS Office).
• Strong communication and organizational skills.

Responsibilities

• Provide administrative support for office operations.
• Manage correspondence and maintain filing systems.
• Assist with coordination of internal meetings and events.

Job description

Overview

POSITION OVERVIEW The Office Administrator will provide efficient administrative and clerical support to ensure smooth operations at the Minexcel Holdings head office. This role is responsible for office coordination, reception duties, document control, scheduling, and general support to executives and departments. The Office Administrator plays a key role in promoting a professional corporate image and ensuring operational effectiveness through well-managed office systems.

Responsibilities

• Perform general office duties, including filing, photocopying, scanning, and record-keeping.
• Manage incoming and outgoing correspondence (emails, calls, courier, and mail).
• Prepare reports, letters, presentations, and meeting packs as required.
• Maintain office supplies inventory and place orders as necessary.
• Welcome and assist visitors, clients, and service providers professionally.
• Manage the reception area to ensure a tidy and welcoming environment.
• Answer and direct incoming calls and take messages when required.
• Coordinate office maintenance, repairs, and cleaning services.
• Ensure office equipment (printers, phones, IT systems) is functional and well-maintained.
• Assist with travel arrangements, meeting room bookings, and catering logistics.
• Maintain updated records of business registration documents, compliance certificates, and contracts.
• Support preparation and filing of documentation for audits, procurement, and corporate governance.
• Uphold confidentiality and secure handling of sensitive company information.
• Assist the CEO’s office, Operations, HR, and Finance teams with scheduling and administrative tasks.
• Organize internal meetings, take minutes, and follow up on action items.
• Support coordination of internal events, board meetings, and stakeholder engagements.