Manager: Contracts

Bomikazi Recruitment; Mbombela; On-site; ZAR 500 000 - 700 000; Full time

Job summary

A reputable recruitment agency seeks a Contracts Manager located in Mbombela to implement SCM strategies and ensure contracts management aligns with strategic objectives. Responsibilities include drafting and reviewing contracts, collaborating with various functions, and monitoring supplier performance. Candidates should possess a Bachelor’s degree in relevant fields and strong negotiation and compliance skills. The position aims at maintaining effective supplier relationships and operational efficiency.

Qualifications

• Bachelor’s Degree / B-Tech Degree or similar required.
• Degree in Business Administration or related field at NQF Level 7 necessary.

Responsibilities

• Implement SCM strategy and oversee contracts management plans.
• Draft and develop contractual agreements post-award.
• Review contracts for compliance and propose necessary updates.
• Collaborate with functions for evaluation of pricing and performance.
• Facilitate negotiation of delivery dates and audit compliances.

Skills

Contract negotiation

Compliance management

Stakeholder collaboration

Strategic planning

Risk management

Education

Bachelor’s Degree / B-Tech Degree

Degree in Business Administration / Commercial Field / SCM / Logistics / Commercial Law

Bachelor of Commerce Honours / Post Graduate Diploma

MCIPS Certification

Job description

Job description

Implement SCM strategy and ensure contracts management plans are in place and executed in line with the company’s strategic objectives.

• Develop and implement standard operating procedures, templates, terms of reference, and processes for contracts management.
• Draft and develop contractual agreements post-award of RFQs, tender/bid and ensure validation with relevant stakeholders.
• Review contracts for all new and existing service providers, propose necessary updates to ensure compliance with standards and regulations.
• Collaborate with various functions to evaluate performance, pricing, and compliance against established contract standards.
• Ensure finalisation of contracts, facilitate negotiation of realistic delivery dates of goods & services.
• Facilitate and provide inputs to contract audit and compliance requirements.
• Provide inputs to divisional budget and ensure contracts remain within approved budget/tender award.
• Negotiate and generate savings through contract negotiations according to market indications and relevant indices.
• Collaborate with managers within Supply Chain Management to ensure alignment of financial commitments with all pre-approved budgets.
• Establish internal contracts controls, data and evaluate contract process that exist within the company.
• Assess processes in place to monitor compliance with contracts (both vendor and internal compliance), manage changes in contracts and approval process for new contracts.
• Develop and implement contract management instructions, policies, and procedures.
• Ensure procurement risk monitoring, reporting and compliance with all aspects when compiling reports and advising line management.
• Ensure compliance with regulatory requirements that have impact on business area and communicate these requirements across organisation.
• Compile contract risk management plan and maintain contract management records to ensure necessary information is captured.
• Conduct bid clarifications with suppliers, end-user when drafting contracts and facilitate resolution of contractual disputes.
• Establish and maintain strong business relationship with internal and external stakeholders.
• Maintain contract expiry dates and ensure enquiries, renewals or extensions are communicated to relevant business timely.
• Manage, measure service provider performance to ensure goods and services conform to contract requirements and compile monthly reports.
• Monitor performance of suppliers against SLAs, resolve issues or queries, and develop recovery plan when performance targets are not met.
• Negotiate optimum supplier agreements for short (one year) and medium term (three year) contracts and draft SLAs.
• Develop and execute cost savings plans and compile contract performance reports.
• Drive development, implementation, and monitor best practice in supply chain contracts management and SLAs across the organisation.
• Ensure commercial activities of business units meet legal, contractual, financial, and commercial requirements.
• Ensure all contract related documents are signed and retained such as variation orders, rules and regulations for on-site contractors, appointment of signee, insurance, worker’s compensation, etc.
• Ensure contracts adhere to Occupational Health and Safety or professional body requirements and to current B-BBEE Good Practice.
• Contribute to the company achieving a clean administrative audit outcome, from a contract management perspective.

Education - Essential

• Bachelor’s Degree / B-Tech Degree or Similar.
• Degree in Business Administration / Commercial Field / SCM / Logistics / Commercial Law / Contracts Management and/or related field (NQF Level 7).

Education - Ideal

• Bachelor of Commerce Honours / Post Graduate Diploma or Similar Post Graduate Degree in Business Administration / Commercial Field / SCM / Logistics / Commercial Law / Contracts Management and/or related field (NQF Level 8).
• MCIPS Certification.