Litigation Secretary

West Coast Personnel; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading legal firm in South Africa is seeking a highly organised Litigation Secretary to provide administrative and secretarial support. The candidate will assist with drafting legal documents, managing case files, and liaising with clients. Ideal applicants should possess a Matric Certificate and 1-3 years of relevant experience, with strong organisational skills and proficiency in MS Office. This role requires attention to detail and the ability to work independently in a fast-paced environment.

Qualifications

• 1-3 years' experience as a Litigation Secretary or Legal Secretary preferred.
• Strong understanding of legal terminology and procedures.
• Ability to work independently and manage multiple tasks.

Responsibilities

• Draft, format, and proofread legal documents.
• Manage and maintain case files and legal documentation.
• Schedule appointments and court dates for attorneys.

Skills

Organisational skills

Verbal communication

Written communication

Attention to detail

MS Office proficiency

Education

Matric Certificate (Grade 12) or equivalent

Tools

Legal document management systems

Job description

Job Description

We are seeking a highly organised and detail‑oriented Litigation Secretary to provide administrative and secretarial support to our legal team. The successful candidate will assist with case management, correspondence, document preparation, and client communication, ensuring efficient operation of the litigation department.

Key Duties and Responsibilities

• Draft, format, and proofread legal documents, including pleadings, contracts, and correspondence.
• Manage and maintain case files and legal documentation.
• Schedule appointments, court dates, and meetings for attorneys.
• Liaise with clients, courts, and external parties in a professional manner.
• Monitor deadlines and ensure timely submission of documents.
• Assist attorneys with research and trial preparation.
• Maintain confidentiality and adhere to professional legal standards.

Minimum Requirements

• Matric Certificate (Grade 12) or equivalent.
• Proven experience as a Litigation Secretary or Legal Secretary (1–3 years preferred).
• Strong understanding of legal terminology and procedures.
• Excellent written and verbal communication skills in English.
• Proficiency in MS Office and legal document management systems.
• High attention to detail and strong organisational skills.
• Ability to work independently and manage multiple tasks under tight deadlines.