Legal Administrator / Paralegal

Job Placements; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A legal services provider in Durban is seeking an efficient administrative support professional to assist the South African Legal team. This role involves managing legal and compliance matters, preparing legal documents, and overseeing the usage of digital legal systems. The ideal candidate will demonstrate strong organizational skills and previous experience in a legal administrative role. Competitive salary and benefits are offered.

Qualifications

• Prior experience in legal administrative support or paralegal work is preferred.
• Strong organizational skills and the ability to manage multiple tasks effectively.
• Excellent communication skills for interacting with internal and external clients.
• Proficiency in legal document preparation and management.
• Familiarity with legal systems used in administration.

Responsibilities

• Provide paralegal and legal administrative support to the South African Legal Team.
• Manage administration of legal and compliance matters from start to finish.
• Assist in the creation and review of standard legal agreements and documents.
• Oversee legal digital systems usage and assist with software implementation.
• Prepare reports and manage the signature process for legal agreements.

Job description

Purpose of the role

To deliver efficient and effective administrative support to the South African Legal team in the delivery of legal services across the South African business, whilst acting as an intermediary between the South African Legal team and internal / external contacts.

Key Responsibilities

GENERAL

• To provide paralegal and legal administrative support to the South African Legal Team;
• Manage administration of legal, company secretarial, and compliance matters from inception to resolution while applying sound discretion as to when escalation to South African CoSec Legal Counsel or similar as is necessary and in line with Group Legal SOP;
• Communicating with internal clients and assisting South African CoSec and Legal Counsel or similar in the administration of legal matters;
• To undertake substantive legal work, as appropriate, such as preparation of first drafts & first legal review of standard agreements for South African CoSec & Legal Counsel or similar;
• Preparing and disseminating standard form documents (CDA's, Addenda, Service Level Agreement) for use by the business and negotiating comments from third parties under the supervision of South African CoSec and Legal Counsel or similar;
• Preparing correspondence, meeting minutes, agenda, draft advice and compliance reports under the supervision of CoSec South African Legal Counsel in line with Agreed Guidelines for Legal Agreements;
• Preparing agreement summaries and managing the signature process through the different South African structures and uploading onto the central contracts repository;

Collating, updating, and submitting reports to the South African Company Secretary as and when required under the supervision of South African CoSec and Legal Counsel.

Proactively discern the priority of tasks and focus on high-priority tasks first.

LEGAL SYSTEMS & PROCESSES

Oversee usage of Legal digital systems (LMM, Contracts Manager, and Entity Manager) by the legal function and business units in South Africa.

Assist CoSec & Legal Counsel (South Africa) with the implementation of the Group Legal SOP and Contracting Guideline in South Africa.

Test software systems and become a super-user to assist with :

• o training of business and the South African Legal Team;
• o troubleshoot problems and expedite solutions;
• o provide internal and external customer service & support;

o collaborate with the South African Legal team & business to identify best practices and continuous improvement on software

Contribute to the development of South African precedents, templates, clause banks, and legal opinion registers to facilitate the use thereof.

• Liaise with business and external service provider for collection and migration of data on adopted digital systems;

ADMINISTRATION OF CAN