Junior Document Controller

SolarAfrica Energy Pty Ltd; Irene; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading renewable energy company in South Africa is seeking a Junior Document Controller to manage project documentation for large-scale projects. The candidate will ensure all documents are controlled, distributed, tracked, and archived per company and client standards. A background of 3-5 years in document control, strong knowledge of document management systems, and a valid driver's license are required for this role, which supports engineering, procurement, and construction disciplines.

Qualifications

• 3-5 years' experience in document control on large EPC or construction projects.
• Strong knowledge of ISO standards and QA/QC requirements.
• Valid driver's license and willingness to travel.

Responsibilities

• Manage project documentation receipt, review, registration, and distribution.
• Maintain document control systems and ensure compliance with standards.
• Generate status reports and progress trackers for management.

Skills

Document control procedures

Attention to detail

Communications skills

Ability to work under pressure

Tools

SharePoint

Key360

MS Office Suite

Job description

We are seeking a Junior Document Controller with 3–5 years of experience on large-scale projects to support document management processes across engineering, procurement, and construction disciplines. The successful candidate will ensure that all project documentation is properly received, controlled, distributed, tracked, and archived in line with company and client requirements.

Position of the job in the organization

Junior Document Controller will report directly to the Document Controller.

Principal responsibilities

• Manage the receipt, review, registration, distribution, and archiving of incoming and outgoing project documentation.
• Maintain and update document control systems (SharePoint, Key360, or similar).
• Ensure compliance with project numbering systems, revision protocols, and transmittal processes.
• Track document review cycles, follow up with stakeholders to ensure timely responses.
• Support internal teams with document searches, retrievals, and proper document formatting.
• Generate document status reports, registers, and progress trackers for management.
• Ensure the latest revisions of documents are issued and obsolete versions are withdrawn.
• Assist in audits, handover documentation preparation, and project close-out requirements.

Experience

• 3–5 years’ experience in document control, preferably on large EPC, infrastructure, or construction projects.
• Strong knowledge of document control procedures, ISO standards, and QA/QC requirements.
• Valid driver's license and willing to travel.

Specific attributes

• Proficient in EDMS (e.g., Key360, or similar).
• Proficiency in MS Office Suite.
• Ability to work under tight deadlines with a proactive attitude.
• Valid driver's license and willing to travel.
• Understanding of document lifecycles (creation → review → approval → issue → archive).
• Excellent attention to detail, accuracy, and organisational skills.
• Ability to work under pressure and meet deadlines.
• Good communication skills to liaise with multidisciplinary teams.

Desirable attributes

• Proficient in EDMS (e.g., Key360, or similar).

What Does Success Look Like?

By Month 3

• I will have successfully established and implemented the agreed electronic document management system, including setting up initial document structures and workflows.
• I will have compiled, registered, filed, and archived the project's initial set of documents according to the company’s documentation management processes.
• I will have managed the transmittal process for issuing and receiving project documentation, ensuring all actions are documented and tracked.

By Month 6

• I will be proficient in managing the documentation lifecycle, including maintaining compliance with company standards and contractual requirements.
• I will have provided Document Control support, helping the project execution team by explaining document management procedures and addressing user requests efficiently.
• I will have prioritised and scheduled documentation workflows effectively, contributing to an optimised document control support service.
• I will ensure all documents are consistently formatted, numbered, and revision controlled per project standards.

By Month 12

• I can effectively manage the distribution, review, and approval processes for project documents, ensuring that they align with project requirements and deadlines.
• I will have maintained and updated relevant spreadsheets and databases accurately, and I will be capable of generating comprehensive reports from the document management system to track document status and progress.
• I will have demonstrated a thorough understanding and execution of all document management processes, contributing to the overall efficiency and success of the project.

Core Values

We hire, reward, and recognise our team against these values. It is imperative that you believe in these values and demonstrate them consistently.

• We are passionate and proud of what we do.
• We communicate candidly, especially when it is difficult.
• We take the initiative, share our mistakes, and grow together.
• We are dependable and take accountability.
• No one person is bigger than the solution - no egos.