Junior Creditors Clerk

Bluespec Holdings; Durban; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A financial services company located in KwaZulu-Natal seeks an individual to analyse and reconcile supplier invoices and statements. The successful candidate will ensure invoices comply with VAT requirements, check job allocations, and facilitate timely payments. Attention to detail and proficiency in handling financial documents are essential, alongside the ability to manage creditor relationships efficiently. This role offers an opportunity to contribute significantly to the financial team.

Responsibilities

• Analyse supplier invoices to ensure accuracy of capturing.
• Reconcile supplier statement back to ageing.

Job description

Main Job Functions :

Analyse supplier invoices to ensure accuracy of capturing

• Check all invoices are correctly captured and tracked to jobs.
• Randomly check supplier invoices to job and ensure costings are balanced.
• Ensure invoice has POD and RO number.
• Ensure that there is a signed purchase order and POD attached to the invoice.
• Ensure completeness of the tax invoice for VAT criteria if a registered VAT vendor (including physical address of company and supplier, VAT number of company and supplier).
• The wording “Tax Invoice” should appear on the invoice, alternatively sate “15% VAT included”

Reconcile supplier statement back to ageing

• Ensure supplier statement has been received.
• Print out age analysis from ACUMATICA.
• Reconcile supplier statement back to age analysis.
• Analyse queries on supplier statement and RIS Ageing.
• Follow up on outstanding invoices.
• Update payment spreadsheet.
• Submit to FM for authorisation.
• Submit to HO for payment once authorised.
• Analyse bank statement and insert paid date on schedule.
• Accurate filing of creditors documentation.
• Email remittance to supplier to ensure accurate allocations.
• Assist with capturing, analysing and reconciling Sundry creditors.