Impofu Site Administrator

Nordex SE; Inkwanca Local Municipality; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading renewable energy company in Eastern Cape is looking for a dedicated Administrative Coordinator. This role requires managing a variety of clerical tasks, handling HSE reports, and supporting daily site operations. The ideal candidate has a Grade 12 certificate and strong organizational skills. Proficiency in MS Office and the ability to communicate effectively in English are essential. This position might require travel and offers a great opportunity within a dynamic team environment.

Benefits

Opportunities for international cooperation

Sustainable work environment

Equal employment opportunity policy

Qualifications

• Grade 12 certificate required.
• Safety Hazards analysis training.
• Power converters and PLC programming is an advantage.

Responsibilities

• Manage daily administrative and clerical tasks on-site.
• Attend and take minutes at service meetings.
• Maintain records of HSE documents and site personnel training.
• Manage storeroom and track tools and equipment usage.
• Prepare monthly HSE reports and submit insurance claims.

Skills

Attention to detail

Problem solving

Excellent written and verbal communication skills

Strong organizational skills

MS Office proficiency

Working knowledge of office equipment

Willingness to travel

Education

Grade 12 certificate

Job description

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Responsible for a variety of administrative & clerical tasks and be the main contact person for daily site needs and ensure efficient and smooth day-to-day operation with support of Senior/ Lead Technician . Provide support to all Site personnel, Head office & Client as required. Duties further include assisting with arranging meetings, travel, minutes; preparing reports, maintain appropriate filing system and managing stores/ spare parts.

Functions

• Attend to calls on site and ensure they are transferred to the right individuals, or take an appropriate message
• Filing of DTSI’s and permits
• Updating and control of timesheets
• Toolbox talk record keeping
• Maintain and file vehicle inspection reports
• Maintain and file PPE inspection reports
• Maintain and file all subcontractor HSE documents
• Maintain records of all site employees training and ensure early notification ofexpiry
• Attend weekly service meeting, take minutes and distribute them
• Check and submit site expenses for authorisation
• Prepare and update applicable reports
• Check and submit travel claims
• File and follow-up on insurance claims until car repaired (dents, windscreens, etc.)
• Submit monthly standby schedule and ensure changes are made when required onRemote Weekend Dispatching team
• Prepare and maintain register of all Company assets handed over to techniciansand collect all on termination/ resignation, including, but not limited to, PPE, toolsand IT equipment
• Assist with ordering and control of stationery and consumables, ensuring adequatestock at all times

HSE:

• Capturing Man-hours of all technicians and subcontractors and prepare monthlyHSE report
• Assist Lead Technician in compiling monthly HSE reports for submission on 1st dayof month
• Updating of HSE documents / policies
• Arrange and attend to site inductions, and the filing of induction documents
• Assist with recording of incidents, near misses and other safety reports
• Submission of safety walk cards
• Ensure that daily and weekly checks are completed and filed and monthly checklist/ registers are completed by the 15th of every month.

Spare parts and tools:

• Manage access of storeroom by keeping accurate records of what was taken outand returned with guidance of the Senior/Lead Technician
• Manage issuing and returning of Company property, including radios, tools andequipment
• Report any defective radios, tools and equipment to site supervision
• Follow up and track parcels with courier companies under guidance of MaterialsHandler & Manager
• Prepare weekly reports of all deliveries and outstanding purchase orders
• Prepare and submit weekly reports of stock consumption
• Keep accurate records/ report of defect parts to be posted on SAP
• Prepare requisition note for purchaser and file them on site
• Liaise directly with Buyer to ensure all processes followed until delivery
• Responsible for storage housekeeping with support from Senior/ Lead Technician
• Accept and check deliveries on site and ensure documents (delivery notes, invoices,etc.) are scanned to head office and originals kept on file
• Prepare parcels to be returned and couriered from site and spares to be returnedback overseas for investigations, repairs, etc.
• Manage and track all tools on site by means of tool register under guidance ofSenior/Lead Technician & Material Handler/ Manager
• Responsible to assist with stock taking (quarterly, bi-annually & annually)
• Submit weekly/monthly stock reports for consumptions, issued stock and defect

NB: Might be required to do additional duties not mentioned above, depending on operational requirements

Qualifications:

Grade 12 certificate

Complementary Training:

• Safety Hazards analysis.
• Power converters and PLC programming will be an advantage.

Profile:

• Attention to detail and problem solving skills
• Excellent written and verbal communication skills in English
• Strong organizational skills with the ability to multi-task
• Proficiency in MS Office (MS Word, Excel and PowerPoint)
• Working knowledge of office equipment
• Willing to travel when required
• Valid drivers licence

YOUR BENEFITS:

In addition to the opportunity to make our world a little more sustainable, we offer you:

*Some offers may varyby location

Nordex adheres to a policy of equal employment opportunity. All employment decisions are made without regard to religion, age, sex, color, national origin, handicap, or other protected class and are in full compliance with all federal and state laws.

ABOUT THE NORDEX GROUP

The manufacture of wind energy plants in the on-shore segment has been our core competence and passion for around 40years. With more than 57GW installed capacity worldwide, our turbines supply sustainable energy to more than 80% of the global energy market and we are one of the largest companies in the wind industry. National subsidiaries in than 40markets and production facilities in Germany, Spain, Brazil, the USA, Mexico and India offer our more than 10,400employees the opportunity for international and intercultural cooperation.

We are growing and together driving forward the expansion of alternative energies worldwide - if you wish, from now on with you. Join the #TeamNordex

We look forward to receiving your application!To make it more convenient for you, we are happy to receive your application without a cover letter.