HR & People Operations Coordinator

Virtuhire; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic HR consultancy is seeking an HR & People Operations Coordinator to manage payroll, onboarding, and employee records. Located in Cape Town, this role requires 2+ years of HR experience, strong administrative skills, and knowledge of HR processes. Exceptional candidates may be considered for hybrid arrangements.

Qualifications

• 2+ years of experience in HR or administrative role.
• Familiarity with South African labour law is a plus.
• Strong ability to manage sensitive information.

Responsibilities

• Support payroll processing and maintain salary records.
• Assist in onboarding and offboarding of employees.
• Manage leave submissions and employee records.

Skills

HR processes and practices

Communication skills

Organisational abilities

Attention to detail

Interpersonal skills

Tools

SimplePay

ZohoSign

G-Suite

Microsoft Excel

Job description

Role Overview

We are seeking an organised and people-focused HR & People Operations Coordinator to support day-to-day human resource functions.

This person will play a critical role in handling payroll-related tasks, supporting onboarding and offboarding processes, maintaining employee records, and ensuring smooth people operations in a fast-moving environment.

If you have a strong administrative mindset, an eye for detail, and a passion for people, this is for you.

Key Responsibilities

1. HR Administration & Employee Relations
   • Track and manage leave submissions and approvals
   • Maintain accurate employee records, timesheets, and attendance
   • Conduct regular check‑ins with remote staff and support employee wellbeing
   • Assist with performance discussions and day‑to‑day employee queries
2. Payroll Support
   • Assist in preparing payroll breakdowns and input for monthly processing via SimplePay
   • Maintain updated salary records, benefits, and deductions
3. Onboarding & Offboarding
   • Draft, issue and process employment contracts (via ZohoSign)
   • Coordinate the onboarding process for new hires (equipment, email setup, welcome kits, checklists)
   • Manage offboarding workflows including exit interviews and termination documentation
4. Training & Development (Nice to Have)
   • Coordinate or support any staff development initiatives or internal learning processes

Requirements

• 2+ year of experience in an HR, people operations, or administrative role
• Familiarity with HR processes and employment best practices (experience with South African labour law is a plus)
• Excellent communication and interpersonal skills
• Strong organisational and time‑management abilities
• High attention to detail and discretion with sensitive information
• Ability to thrive in a fast‑paced and evolving work environment

Tech Stack Proficiency Required

• SimplePay – For payroll processing
• ZohoSign – For digital contracts
• G‑Suite – Gmail, Google Docs, Google Sheets
• Microsoft Office – Especially Excel and Word

Working Arrangement

On‑site in Cape Town CBD preferred.

Hybrid arrangements may be considered for exceptional candidates.