HR Administrator

Bluespec Holdings; Gauteng; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A reputable company in Gauteng is seeking an administrator to ensure compliance with legislation and internal best practices. The role involves accurately completing new starter administration, supporting disciplinary procedures, and managing month-end reports. The ideal candidate should be detail-oriented and capable of maintaining efficient HR processes.

Responsibilities

• Ensure timeous and accurate completion of new starter administration.
• Provide support and assistance with Disciplinary and Grievance Procedures.
• Ensure timeous and accurate completion of month end reports.
• Update and create job titles and codes.

Job description

Job Function

Ensure structures and processes are in place to protect the Group in terms of legislation and compliance, and internal best practice. Ensure administration is in order.

Responsibilities

• 1. Ensure timeous and accurate completion of new starter administration.
  • Check for accuracy of data on the “Authorisation to Employ” document and correct if not.
  • Confirm that previous incumbent has left / resigned and that payroll has been notified.
  • Obtain relevant signature of approval on the “Authorisation to Employ”.
  • Request supporting documents and policies from Branch HR administrator.
  • Complete relevant checks on prospective employees.
  • Produce letters of appointment and contracts according to company standards.
  • Employment contracts administration.
• 2. Provide support and assistance with the Disciplinary and Grievance Procedures.
  • Schedule meetings with labour consultant to chair disciplinary enquiries.
  • Obtain relevant information regarding the transgression from Line or branch administrator in order to prepare notification of hearing.
  • Send notification of hearing to branch HR administrator and Line.
  • Load outcome on the HR system.
  • Follow up on existing and future cases which have been escalated to CCMA / DRC and liaise with labour broker regarding dates.
  • On receipt of outcomes of hearings, Line Manager to ensure it is communicated and Payroll who will take appropriate payroll action.
• 3. Ensure timeous and accurate completion of month end reports.
  • Monthly completion of HR reports.
  • Where necessary oversee and assist with compilation of ad hoc reports.
  • Conduct audits on employee files and general information on an ad hoc basis.
• 4. Ad hoc functions.
  • Update and create job titles and codes and ensure the correct skill level is linked to the job title.