HR Administration Assistant

SEGULA Technologies; Cape Town; On-site; ZAR 200,000 - 350,000; Full time

Job summary

Segula Technologies is seeking an Administrative Assistant to support the HR Generalist. This role will focus on timesheet management, onboarding support, and maintaining HR documentation. Ideal candidates should possess 2-5 years of HR experience and a relevant degree. Join a company driving innovation across various engineering sectors.

Qualifications

• 2-5 years experience in HR Generalist.
• Bachelor or Master Degree in HR Administration.

Responsibilities

• Review and approve weekly employee timesheets.
• Submit new hire request form to HR & IT team.
• Conduct daily follow-up with candidates on pending items.

Skills

Communication

Organizational Skills

Attention to Detail

Education

Bachelor/Master Degree in HR Administration

Tools

Paylocity

Adobe

SignNow

SAGE

Job description

Company Description

At SEGULA Technologies you will have the opportunity to work on exciting projects and help shaping the future within an engineering company which is at the heart of innovation. From 3D printing, augmented reality, connected vehicle to the factory of the future – new technologies are part of our 15,000 ingenious collaborators’ day-to-day life.

We support industries throughout their lifecycle—from innovation to end-of-life—by offering expertise in product and process design, manufacturing engineering, operational excellence, business turnaround strategies, staffing solutions, and ongoing support.

SEGULA Technologies is always looking for new, ingenious, and daring talentsworldwide to support all the major industrial actors within the automotive, aeronautics, energy, railway, naval, oil & gas and pharmaceutical sectors.

For more information: https://www.segulatechnologies.com

Job Description

The Administrative Assistant plays a key role in supporting the Human Resources Generalist by assisting with day-to-day administrative tasks and ensuring smooth communication between candidates, employees, and the HR team. This position will focus on timesheet approvals, candidate engagement, maintaining organized HR documentation, and data updates.

Key Responsibilities

• Timesheet & Reporting:
  • Review and approve weekly employee timesheets.
  • Compile and send client-specific time reports for review and approval.
• Onboarding Support:
  • Submit new hire request form to the HR & IT team
  • Order pre-employment screenings
  • Create new hire files
• Employee Records & File Management:
  • Folder organization
  • Track and update Paylocity & onboarding trackers
• Candidate & Employee Communication:
  • Conduct daily follow-up with candidates on pending items and onboarding progress.
• General HR Support:
  • Support scheduling of training and HR meetings when needed.

Qualifications

2- 5 Years Experience in HR Generalist
Bachelor /Master Degree inHR Administration

Additional Information

Internal Tools Required:

• Credential Check
• WorkWell
• Paylocity
• SignNow
• Adobe
• PDC
• SAGE
• Beeline
• Magnit