Grants Officer

Plan International Cambodia; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading humanitarian organization seeks a Grants Officer in South Africa to ensure high-quality delivery of the Women in Innovation project. The role involves managing grants processes, documenting compliance, and coordinating with various stakeholders. Candidates must hold a relevant bachelor's degree with 2-3 years of experience in grants management. Strong analytical and communication skills in Arabic and English are essential. The position is fixed-term for 6 months with potential for renewal based on budget performance.

Responsibilities

• Manage grants cycle ensuring compliance with donor requirements and Plan policies.
• Prepare narrative and financial reports for donor submissions.
• Monitor partners’ budget utilization and activity progress.

Skills

Grants management

Compliance

Project implementation

Analytical skills

Excellent communication

Education

Bachelor’s degree in relevant field

Tools

MS Office (Excel, Word, PowerPoint)

Job description

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Date:

14 Dec 2025

Location:

Amman, Jordan

Company:

Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

Role Purpose

The Grants Officer will play a key role in ensuring high-quality, timely, and compliant delivery of the Women in Innovation project, with a focus on efficient management of grants, documentation, reporting, and coordination with stakeholders.

S/he will support the Project Manager in ensuring that all grants processes, including pre-award, award, and post-award, are conducted in line with donor rules, Plan International policies, and internal control standards.

This position will assist in coordinating project implementation progress, monitoring partners’ compliance, maintaining accurate documentation, preparing narrative and financial inputs for reporting, and supporting field teams to ensure high-quality and timely grant implementation.

DIMENSIONS OF THE ROLE

• Part of a team of four Grants Officers supporting a two-year project.
• Works closely with the Project Manager, MERL, Finance, Operations, and partner organizations.
• Responsible for day‑to‑day grants cycle management functions.
• Ensures compliance with donor requirements and Plan International policies.
• Provides support in drafting reports, maintaining trackers, and monitoring progress.

Roles And Responsibilities

• Grants Management & Compliance
• Support the full grants cycle (pre‑award, award, implementation, closure) in accordance with donor regulations and Plan procedures.
• Review grant documentation for completeness, accuracy, and compliance prior to submission or approval.
• Maintain up‑to‑date and well‑organised grants files, both electronic and physical, ensuring full audit readiness.
• Monitor partners’ budget utilisation, activity progress, and reporting schedules, raising any issues to the Project Manager.
• Support the timely preparation of narrative and financial reporting inputs for donor submissions.
• Track grant deliverables, milestones, and contractual obligations using standardised tools and trackers.
• Flag risks, delays, and compliance concerns early and propose mitigation actions.
• Project Implementation Support
• Follow up on project implementation plans and ensure partners and internal teams adhere to agreed timelines.
• Conduct field visits to partners and activity locations to verify implementation progress, gather information, and document findings.
• Support beneficiaries/partners in preparing workplans, financial requests, and procurement documentation according to donor rules.
• Provide technical support to participants in understanding visibility requirements, financial compliance, and reporting formats.
• Co‑ordinate with MERL to ensure accurate data collection and documentation for monitoring and reporting.
• Documentation, Reporting & Learning
• Collect, verify, and compile programme information needed for reports and management updates.
• Maintain grants trackers, including commitments, reporting timelines, compliance checks, and progress summaries.
• Contribute to lessons‑learned exercises, after‑action reviews, and improved grants management processes.
• Support the preparation of success stories, case studies, and documentation of impact in coordination with Communications.
• Coordination & Communication
• Liaise regularly with participants and project partners, field teams, and relevant stakeholders to ensure collaborative implementation.
• Co‑ordinate with Finance, MERL, and Operations to ensure alignment between programme and support functions.
• Provide clear and timely communication to partners regarding grant requirements, templates, deadlines, and compliance expectations.
• Represent Plan International in meetings and coordination sessions as requested.
• Safeguarding, Gender Equality & Inclusion
• Ensure that child safeguarding and gender equality principles are fully integrated within grants activities.
• Report any safeguarding concerns immediately and in line with procedures.
• Promote Plan International’s values, safeguarding standards, and Code of Conduct in all interactions.

Technical expertise, skills and knowledge

Essential

• Bachelor’s degree in development studies, business administration, social sciences, economics, or a related field.
• Minimum 2–3 years of professional experience with grants, project implementation, compliance, or partner management.
• Experience working with international NGOs or donor‑funded projects.
• Understanding of grants cycle management, including documentation, reporting, budgeting, and compliance checks.
• Strong coordination, analytical, and problem‑solving abilities.
• Excellent communication skills in Arabic and English (written and verbal).
• High level of organisation, accuracy, and attention to detail.
• Strong command of MS Office tools (Excel, Word, PowerPoint, SharePoint).

Desirable

• Experience with EU‑funded projects.
• Experience coordinating with local partners and community‑based organisations.
• Understanding of gender‑responsive programming, child protection standards, and safeguarding.
• Experience conducting field monitoring visits and writing field reports.

KEY RELATIONSHIPS

• Project Manager – direct line manager, daily coordination and reporting inputs
• Finance Team – grant payments, budget monitoring, compliance checks
• MERL Team – data verification, monitoring findings, reporting inputs
• Operations & Procurement – support to partners and compliance with donor rules
• Implementation Partners – capacity support, monitoring, follow‑up
• Communications Team – visibility requirements and success stories
• HRO Company – contracting and administrative matters

Ethical and child protection considerations

The Grants Officer is required to provide a statement on the respect and protection of child rights, human rights and dignity of participants compliant with Plan’s Child Protection Policy and Gender Equality & Inclusion Policy. The Grants Officer shall read and sign Plan’s code of conduct as fully understood and in agreement to in all respects and shall follow this in all and every respect during the term of this employment. The employee must follow Ethical Principles in a research and obtain written/verbal consent from the targeted populations.

Level of contact with children

Low contact: Occasional interaction with children

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people.

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long‑term impact, responsive to changed priorities or crises.
• Evidence‑based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win‑win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential.
• We respect all people, appreciate differences and challenge equality in our programmes and our workplace.

We support children, girls and young people to increase their confidence and to change their own lives.

Location: Amman - with frequent travel in country as needed

Type of Role: Fixed‑term Job

Contract Duration: 6 Months (renewable based on budget performance)

Reports to: Project Manager

Grade: 12

Closing Date: 28.12.2025

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre‑employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter‑Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates.

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