Functions & Events Coordinator

University of Fort Hare; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A prestigious hotel and spa in Cape Town is seeking a Functions & Events Coordinator to manage event bookings and deliver exceptional experiences. The ideal candidate has 3–5 years of experience in a similar role, strong organisational and leadership skills, and proficiency in MS Office and hotel management systems. This opportunity offers a chance to work in a dynamic luxury environment and engage with high-profile clients.

Qualifications

• 3–5 years’ experience as a Functions & Events Coordinator.
• Previous supervisory or leadership experience.
• Strong command of English; Afrikaans an advantage.

Responsibilities

• Manage all function and event bookings.
• Develop proposals that meet client requirements.
• Oversee and manage events on the day.

Skills

Organisational skills

Leadership ability

Excellent communication skills

Sound numeracy skills

Ability to multitask

Education

Accreditation in hospitality/events management

Tools

MS Office Suite

Hotel property management systems (e.g., Opera)

Job description

Overview

Monthly Basic Salary (Company contribution to medical aid & provident fund, Market related)

Cape Town – Constantia Wine Route: Join the team of an award-winning 5-star Hotel & Spa renowned for its world-class service and stunning setting. My client is seeking a Functions & Events Coordinator who thrives on creating memorable experiences, from elegant weddings and private celebrations to high-end corporate gatherings.

Purpose of the Role

To manage provisional and confirmed function bookings, ensure seamless coordination across departments, and deliver successful internal and external events. The role requires strong organisational skills, leadership ability, and hands-on involvement in all stages of event planning and execution.

Why This Role is a Fantastic Opportunity

Work in a prestigious, fast-paced luxury environment, managing events that leave a lasting impression. Gain exposure to high-profile clients, develop your leadership skills, and expand your expertise in all aspects of event planning. This role is perfect for ambitious, creative professionals passionate about delivering exceptional experiences.

Key Responsibilities

Includes but are not limited to:

• Manage all function and event bookings, ensuring no double bookings occur
• Maintain updated function sheets and communicate details to all departments
• Develop proposals that meet client requirements and present within deadlines
• Liaise with clients, vendors, and service providers to coordinate event logistics
• Conduct site inspections and advise clients on venue and service options
• Oversee and manage events on the day, including set-up, guest relations, and vendor coordination
• Support marketing initiatives related to events and create sales opportunities for future business
• Monitor budgets, issue invoices, and provide accurate financial reporting

Criteria for the Role

• 3–5 years’ experience as a Functions & Events Coordinator (hospitality or luxury environment advantageous)
• Accreditation in hospitality / events management
• Proficient in MS Office Suite with working knowledge of hotel property management systems (e.g., Opera, Micros, or similar)
• Previous supervisory or leadership experience
• Excellent communication skills and strong command of English (Afrikaans an advantage)
• Sound numeracy and administrative skills
• Ability to plan ahead, multitask, and work under pressure
• Enthusiastic, motivated, and a strong team player
• Willingness to work shifts and flexible hours as required