Front Desk Office Administrator

The Legends Agency; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A reputable agency in Cape Town is seeking a Front Desk Office Administrator to be the face of the office. The role involves welcoming visitors, managing calls, and organizing appointments. We value organizational skills, multitasking, and communication. Join our dynamic team where you can grow your professional skills in a collaborative environment. A competitive package and the chance to impact daily operations are offered.

Benefits

Collaborative team culture

Opportunities for growth

Impact on business success

Qualifications

• Valid driver's license and access to your own vehicle.
• Proficiency in Microsoft Office (Word and Excel).
• Basic knowledge of bookkeeping.
• Strong organizational, administrative, and communication skills.

Responsibilities

• Warmly welcome and assist visitors, clients, and staff.
• Manage incoming calls and emails professionally.
• Schedule appointments and meetings.
• Plan team birthdays and monthly team-building events.
• Oversee filing for debtors, creditors, and audit prep.

Skills

Organizational skills

Communication skills

Customer service

Multitasking

Proficiency in Microsoft Office

Job description

About the job Front Desk Office Administrator

Front Desk Office Administrator

Are you the kind of person who keeps everything running smoothly with a smile? We’re looking for a vibrant, organized, and confident Front Desk Office Administrator to become the face and heartbeat of our office.

If you’re a proactive multitasker with a keen eye for detail and a flair for communication, we want to hear from you! Join a dynamic and inclusive team where no two days are the same.

What You'll Be Responsible For:

Warmly welcoming and assisting visitors, clients, and staff

Managing incoming calls and emails professionally

Scheduling appointments, meetings, and coordinating travel

Planning and organizing team birthdays and monthly team-building events

Creating and managing purchase orders daily

Overseeing filing for debtors, creditors, and audit prep

Coordinating vehicle servicing, repairs, and insurance profiles

Supporting BBBEE-related activities and documentation

Running occasional office errands

Managing and distributing staff workwear

Handling deliveries: receiving supplier goods and dispatching customer orders/payments

Monitoring and maintaining office supplies, including first aid stock

Communicating internal notices and updates effectively

Ensuring office documentation is up-to-date, accurate, and well-organized

Flexibility is key! You may occasionally be required to assist with additional duties aligned with business needs.

What Youll Need to Succeed:

A valid drivers license and access to your own vehicle

Proficiency in Microsoft Office (Word and Excel)

Basic knowledge of bookkeeping

Strong organizational, administrative, and communication skills

A polished, professional appearance and friendly attitude

Ability to prioritize, multitask, and work well under pressure

Why Join Us?

A collaborative, energetic team culture

Opportunities to grow your skills in a corporate environment

Make a real impact in the day-to-day success of the business