Fleet Operations Coordinator

SoillHR; Swellendam; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A logistics management company in Swellendam is seeking a Fleet Manager to oversee fleet and mobile asset management. The role involves ensuring safety, legal compliance, and operational readiness for assets across sites. Duties include managing maintenance schedules, supplier coordination, and ensuring operational efficiency. The ideal candidate will have relevant qualifications and 3 to 5 years of experience in a logistics environment. Proficiency in fleet management software is a must.

Qualifications

• 3 - 5 years previous relevant logistics or administration environment experience essential.
• Relevant fleet management working experience preferred.

Responsibilities

• Manage the fleet and mobile assets across sites, ensuring safety and compliance.
• Oversee inspections, maintenance planning, and supplier coordination.
• Coordinate inventory to ensure availability of spare parts for maintenance.
• Develop and manage preventative maintenance schedules.

Skills

Strong organisational and multitasking abilities

Excellent communication and interpersonal skills

Proficiency in fleet management software

Detail-oriented with strong problem-solving skills

Ability to work independently and as part of a team

Education

Grade 12

Relevant tertiary qualification preferred

Tools

Fleet management software

Microsoft Office Suite

Job description

This role is responsible for managing the company’s fleet and mobile assets across sites, ensuring safety, legal compliance, operational readiness, and cost efficiency. Oversees inspections, maintenance planning, supplier coordination and reporting. Accountable for fleet availability, compliance, and operational risk.

Fleet & Mobile Asset Management

• Maintain full operational oversight of all fleet and mobile assets.
• Ensure assets are available, fit-for-purpose, and correctly allocated to operational departments.
• Maintain accurate and up-to-date asset registers and relevant records
• Ensure vehicles and equipment are maintained in a neat, roadworthy, and professional condition.
• Ensure all fleet and mobile assets comply with applicable legislation, licensing, roadworthiness, and safety regulations.
• Track traffic violations, and incident reports per asset.
• Investigate fleet-related safety incidents and ensure corrective actions are implemented.
• Ensure vehicles and equipment are inspected, compliant, and safe through daily checks, audits, corrective actions, and record-keeping.
• Coordinate inventory and procurement to ensure spare parts and consumables are available for maintenance and operational needs.

Preventative Maintenance Planning & Coordination

• Develop, implement and manage preventative maintenance schedules for all fleet and mobile assets
• Coordinate scheduled services, repairs, and breakdowns with internal and external service providers.
• Track maintenance compliance and follow up on overdue or missed services.
• Monitor downtime and escalate risks impacting operational continuity.
• Maintain detailed maintenance records

Supplier Management, RFQs/Tenders & Cost Control

• Manage suppliers, RFQs/tenders, and fleet costs by comparing pricing and service, tracking expenses, assisting with budgets, and identifying savings opportunities.

Reporting, Monitoring & Analysis

• Provide daily feedback on fleet and equipment status, availability, and defects.
• Responsible for weekly and monthly reporting and various metrics.

Health and Safety

• Participate in safety forums and attend relevant training/programmes
• Report all safety incidents to the relevant people
• Comply with safety policies and procedures
• Wear protective clothing (where applicable) at all times

Employee management and development

• Ensure overall compliance to relevant procedures and policies
• Ensure that all team members have clearly defined job profiles
• Regular goal reviews are completed to assess achievement of results
• Support, coaching and mentoring is continuously provided to ensure that objectives are met
• Appropriate allocation of resources to meet operational demands
• Ensure adequate succession planning in order to meet ongoing and anticipated business requirements

Qualification and Experience

• Grade 12
• Relevant tertiary qualification preferred
• 3 - 5 years previous relevant logistics or administration environment experience essential
• Relevant fleet management working experience preferred

Knowledge, Skills and Attributes

• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in fleet management software and Microsoft Office Suite.
• Detail-oriented with strong problem-solving skills.
• Ability to work independently and as part of a team.
• Persists in overcoming barriers.
• Attention to detail.
• Goal and service-orientated strong team player.
• Planning and organising.