Fleet Controller

Bidvest Bank; Midrand; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading financial institution in Midrand seeks a candidate for Fleet Administration. The role focuses on providing exceptional customer service, managing operational requirements, and ensuring compliance with policies. Ideal candidates possess experience in fleet management and solid interpersonal skills. Competitive salary and growth opportunities offered.

Qualifications

• 1-3 years experience within the Fleet industry, preferably in Leasing Environment.
• Previous client relationship management experience required.
• System proficient with reasonable knowledge of vehicles.

Responsibilities

• Provide front-line service to customers in the Fleet and Asset Division.
• Manage operational requirements of the client base timely and accurately.
• Complete registers and manage quality control in fleet operations.

Skills

Analytical skills

Interpersonal skills

Computer literacy

Attention to detail

Resilience

Education

Matric with Fleet Administrative experience / Diploma in Fleet Management

Diploma in Road Transport Management

Tools

Microsoft Office

Job description

Overview

PRIMARY PURPOSE: To provide a front-line service to our customers, utilising knowledge of the Fleet and Asset Division’s service offering. To ensure operational requirements of client base is satisfied accurately and timeously as laid out by the policies and procedures.

Key Performance Areas

• Finance
  • Minimise SLA service credits to maximize profits.
  • Management of fuel usage on contracted drivers.
  • Efficiency, cost saving initiatives. Minimise operational losses.
• Customer Centricity
  • Client requests to be met timeously and reaction times met.
  • Ensure follow ups with suppliers are done daily.
  • Turnaround times met with positive attitude, compassion and willingness to assist.
  • Achieve 100%
  • Achieve certificate award
• Operational Excellence
  • Complete registers and follow process on handing out new units.
  • Complete VIRs accurately and capture onto systems.
  • Co-ordinate collection of terminated units and administration of deactivation of fuel card, e-tags, tracker and decal removals.
  • Ensure all relief incidents assigned to you are dealt with as per timelines in the SLA.
  • Manage daily stock and relief pool fleet utilisation.
  • Ensure all fuel cards, e-tags and license renewals are delivered timeously.
  • All incidents to be resolved timeously according to SLA and be kept to a minimum.
  • Manage the open incidents for major and minor tasks.
  • Action new or deleted driver tag reports.
  • Ensure units are booked for service and incidents are closed.
  • Scrutinise vehicles after being repaired at panel beaters for quality workmanship.
  • Liaison with Customer Insurance and panel beaters on scheduling repair, collection of vehicles and turnaround times.
  • Manage and report on driver behaviour using Telematics including reports requested by Customer Forensic Auditors.
  • Identify and manage high and low utilisation vehicles by scrutinising reports and manage under and over vehicle swops.
  • Complete ad hoc projects as requested by branch manager.
  • Assist with administrative duties (licensing, courier, stationary etc.).
  • Ensure that vehicles are scheduled for maintenance in accordance with OEM specifications.
  • No overdue vehicles for service.
  • Manage car wash suppliers.
  • Perform checks at customer depots.
  • Manage and safeguard spare keys and control register.
  • Manage productivity and allocation of outsourced drivers.
  • Manage EOC process including NOLA and stock control on behalf of VTC.
  • Responsible for branch OHSA and act as safety officer.
  • Manage premises and relationship with landlord, suppliers and outsourced staff.
  • Manage report and ensure that there are no exceptions.
  • All vehicles to be inspected within customer SLA requirements.
  • Program driver tags as and when required and assist to deliver the tags to the driver within SLA stipulations.
  • Manage and resolve quality control issues.
• Learning and Growth
  • Take ownership for driving own career development.
  • Achievement of objectives/milestones set out in the development plan.
  • Development of knowledge base and Intellectual Property.
  • Broaden skills to ensure greater marketability and value within the bank.
  • Contribute to teamwork in the department.
  • Maintain inter-personal relationships.
  • Willingness to assist others and sharing knowledge.
  • Maintain a positive attitude, drive and motivate staff.
  • Manage one’s own emotions (i.e. handling stress in a manner that does not disrupt the team effectiveness).
  • Clear and efficient feedback on matters affecting people’s work to all levels of staff (upward and downward communication).
  • Take ownership for driving own career development.
  • Achievement of objectives/milestones set out in the development plan.
  • Development of knowledge base and Intellectual Property.
  • Broaden skills to ensure greater marketability and value within the bank.

Requirements

Qualifications

• Matric with Fleet Administrative experience / Diploma in Fleet Management.
• Diploma in Road Transport Management.

Experience

• Previous client relationship management.
• 1 – 3 years’ experience within the Fleet industry, preferably within Leasing Environment.
• Microsoft Office.
• System Proficient.

Knowledge, Skills and Abilities Required

• Reasonable knowledge of vehicles.
• Control and manage flow of work.
• Energetic – get involved in the job and meet objectives.
• Analytical – pay meticulous attention to detail.
• Discipline – meet deadlines and punctual.
• Resilient – manage pressure, adaptive to a changing environment.
• Optimistic and cheerful – working with a team one needs to remain bright and cheery and encourage innovation and forward thinking.
• Incumbent to exercise judgement within defined parameters.
• Great interpersonal skills.
• Computer literacy skills.
• Good knowledge of FML service, legislation, policies and procedures.
• Ability to manage pressure on a day-to-day basis.
• Excellent communication skills (verbal and written).

Working Conditions

Mainly office Bound, Customer Depots, Suppliers.

This position is advertised in line with our commitment to Employment Equity.