Financial Clerk

McCain Foods; Lichtenburg; On-site; ZAR 150 000 - 200 000; Full time

Job summary

A global food production company is seeking a Financial Clerk in Lichtenburg, South Africa. The candidate will manage financial records, create purchase orders, and ensure accurate reporting of stock levels. Key qualifications include a matric, financial experience, and familiarity with MS Office and SAP. The role requires attention to detail and ability to communicate with suppliers effectively. This full-time position aims to support operational efficiency within the finance department of the company.

Qualifications

• Matric or relevant tertiary qualification is preferred.
• Financial experience required.
• Computer literate with proficiency in MS Office.
• Experience with SAP and Coupa is advantageous.

Responsibilities

• Record data from Farm Manager and Unit Leaders.
• Create purchase orders and process invoices.
• Update financial reports monthly.
• Record staff hours and handle payroll.
• Balance stock of fertilizers and pesticides.

Skills

Financial experience

Computer literate (MS Office)

Data recording

SAP & Coupa experience

Education

Matric

Relevant tertiary qualification preferred

Job description

Position Title: Financial Clerk

Position Type: Regular - Full Time

Requisition ID: 39955

Job Purpose

• Record all data supplied by Farm Manager and Unit Leaders in a structured and orderly manner, so it’s available for reviewing by farm management and McCain Finance department.
• Record stock levels of pesticides and fertilizer.
• Record working hours of permanent staff and casual workers.
• Create purchase orders.
• GRV the goods received.
• Processing of invoices.
• Balancing all supplier statements.
• Handle all queries from suppliers internally and externally also on WNS.
• Follow-up with BPO and local finance dept in terms of payments to suppliers.
• Recon all financial figures on a monthly, and liaise with finance department.
• Update field reports weekly and timely.
• Record all harvesting BOL of trucks and allocate to correct fields.
• Create vendors where needed and in conjunction with procurement department.

Key Performance Areas

• Update Monthly Financial Actuals & Forecast
  • Work closely with Finance department and update actuals regularly to be On-Time when info is needed.
  • Absolute correct actual recordings.
  • Handle new vendor applications.
• Field Reports
  • Update field reports weekly.
  • When there is deviations, inform farm manager immediately.
  • Planting season: GRN of all seed invoices.
  • Issue seed to correct field.
  • Follow–up with seed store of all outstanding invoices.
  • Harvesting season:
    • Recon all income from RMI.
    • Balancing all income in conjunction with finance department on a monthly basis.
• Farm Equipment Maintenance Cost Report
  • Update equipment maintenance report weekly.
  • When there is deviations, inform farm manager immediately.
  • Harvesting period update reports daily.
• Create Purchase Orders (S.A.P.)
  • Create P/O in time so there is no negative impact on farm operations.
  • Receive all invoices and quotations, create shopping card.
  • Oversee that all P/O gets GRN in system and loaded in the system for payment.
  • Follow-up all queries of vendor and open purchase orders.
  • Follow-up all outstanding invoices on a daily basis.
  • Follow-up all queries on the HP portal.
  • Do all petty cash expense claims.
• Staff & Casuals Hour recording
  • Collect and do all contracts for casual employees, see that it’s been signed by local HR and send to HR —NOW.
  • Do all hire, re-hire, separation and retirement forms and send to HR-NOW.
  • Recording of all wages and overtime for casual and permanent employees on a weekly basis.
  • HR monthly report.
  • All UIF 19 forms for employees and handle all correspondence of labour.
  • Handle all journals of wages and salaries between different crops.
  • Recon all labour hours on the costing report on a weekly basis.
• Diesel Rebate Documents
  • Recorded weekly and accurate.
  • Send to finance department for Rebate claims.
  • Handle the Afri-clock recordings.
• Balance fertilizer and pesticide stock
  • Receive GRN and process invoice of stock delivered on a daily basis.
  • Recording of all stock being issued by unit leaders.
  • Recon all stock on a weekly basis.
  • Linked to field reports.
  • Prepare the costing report on a daily basis.

Job Holder Requirements

Education

• Matric
• Relevant tertiary qualification preferred

Experience

• Financial experience
• Computer literate (MS Office)
• SAP & Coupa experience advantageous
• Data recording

McCain Foods is an equal opportunity employer. As a global family-owned company, we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity, resilience, and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law.

McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know and we will work with you to find appropriate solutions.

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Job Family

Job Family: Agriculture

Division

Division: South Africa

Department

Department: Lichtenburg Potato Inbound Supply

Location(s)

Location(s): ZA - South Africa : North West : Lichtenburg

Company

Company: McCain Foods (S Africa)