Executive Virtual Assistant– Real Estate Support (JOB ID: DAVJEN)

Inside Out; Remote; ZAR 300 000 - 400 000; Full time

Job summary

A remote hiring partner is seeking an Executive Administrative Virtual Assistant with real estate experience to provide essential back-office support. The ideal candidate should have strong English communication skills and be organized and detail-oriented. Responsibilities include managing client communications, CRM updates, and project coordination. This is a full-time position with a work schedule from Monday to Friday with a pay rate of $6 - $7/hour. Applicants should submit their resume and an audio recording in English.

Qualifications

• Clear, confident, and professional communication in English is essential.
• Experience in the real estate industry is preferred.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Provide back-end administrative support and project coordination.
• Manage and respond to emails and client communications professionally.
• Maintain and update the CRM system.

Skills

Strong written and spoken English

Real estate industry experience

Proficiency with CRMs

Self-starter with high initiative

Organized and detail-oriented

Tools

CRM systems (preferably Follow-Up Boss)

Job description

IMPORTANT - WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:

https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH

Location LATAM and South Africa

Status Full Time

Work Schedule Monday to Friday, 8:30 AM – 4:30 PM EST

Pay rate $6 - $7/hour

Target Start ASAP

JOB DETAILS

About the Client

The client is a real estate professional dedicated to delivering a high-touch client experience while growing a dynamic and results-driven business. With a strong focus on operational excellence and client care, the business leverages systems and virtual support to optimize performance and scale sustainably. The client is hiring through Inside Out Hiring, a trusted partner in building top-tier remote teams.

About the Role

We are seeking a proactive Executive Administrative Virtual Assistant with real estate experience to provide vital back-office support and client communication. The ideal candidate is detail-oriented, communicates exceptionally well, and can manage tasks independently in a fast-paced environment.

Key Responsibilities

• Provide back-end administrative support and project coordination
• Manage and respond to emails and client communications professionally
• Handle follow-ups with clients, agents, and vendors
• Maintain and update the CRM system (preferably Follow-Up Boss)
• Assist with scheduling, document management, and task tracking
• Coordinate tasks between the real estate team and external partners
• Support lead generation and appointment setting as needed (nice to have)
• Contribute to marketing tasks such as email campaigns or social posts (optional)

Ideal Candidate Profile

• Strong written and spoken English – clear, confident, and professional
• Experienced in the real estate industry – understands terminology, timelines, and client expectations
• Keen to using AI tools
• Proficient with CRMs – Follow-Up Boss experience is a plus but not required
• Self-starter with high initiative – takes ownership and completes tasks with minimal supervision
• Organized and detail-oriented – capable of managing multiple priorities
• Flexible and growth-oriented – open to training, feedback, and evolving responsibilities