Executive Personal Assistant

SupportFinity™; City of Johannesburg Metropolitan Municipality; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading support services firm based in Johannesburg is looking for an Executive Personal Assistant to the Chairman. This role requires a minimum of 10 years of executive support experience at the C-suite level with exceptional judgment and discretion. The assistant will manage complex schedules, serve as a liaison to stakeholders, and maintain confidentiality. Ideal candidates should possess advanced administrative skills and a business-related diploma. This is a full-time on-site position with negotiable salary.

Qualifications

• Minimum of 10 years providing executive support at C-suite level.
• Ability to operate in high-pressure, complex environments.
• Demonstrated judgment and discretion.

Responsibilities

• Provide high-level, anticipatory executive support to the Chairman.
• Manage complex diaries, travel arrangements, and event coordination.
• Serve as a trusted liaison between the Chairman and stakeholders.

Skills

Advanced administrative procedures and systems

Governance, Risk, and Controls

Business writing and communication skills

Minutes taking and documentation standards

Stress tolerance

Planning and organizing

Education

Matric / Grade 12 / National Senior Certificate

Business-related Diploma

Job description

City of Johannesburg Metropolitan Municipality

Negotiable

Master (>10 yrs)

Location: Johannesburg

Closing date: 22 January 2026

Executive Personal Assistant to the Chairman

Job Family

Administration, Operations and Facilities

Secretarial

Manage Self: Technical

Job Purpose

Provide high-level, anticipatory executive support to the Chairman, ensuring optimal time management and efficiency. The role requires exceptional judgment, discretion, and the ability to represent the Office of the Chairman with professionalism and confidence.

Job Responsibilities

• Deliver proactive and anticipatory support, minimizing the need for detailed instructions by anticipating requirements and acting independently where appropriate.
• Manage complex diaries, travel arrangements, and event coordination with precision and foresight.
• Serve as a trusted liaison between the Chairman and internal/external stakeholders, including board members, Exco, regulators, policy makers, and other high-level contacts, projecting the right image of the Office of the Chairman.
• Understand and adapt to the Chairman’s working style and preferences, demonstrating confidence in decision-making while respecting boundaries.
• Exercise sound judgment on what to handle independently, what to escalate, and when to seek input.
• Challenge respectfully when necessary, maintaining professionalism and tact.
• Identify and recommend opportunities to enhance processes, systems and policies and support implementation of new processes, policies and systems.
• Maintain strict confidentiality and discretion at all times.
• Prepare, review, and ensure documentation meets organizational standards.
• Build and maintain strong relationships through effective communication and collaboration.
• Stay informed on relevant legislation, industry developments, and organizational priorities.
• Embrace and demonstrate organizational vision and values in all interactions.
• Continuously develop personal capability through training, feedback, and professional growth initiatives.
• Share knowledge and ensure accurate information flow to stakeholders and team members.
• Contribute to a culture of transformation and participate in organizational initiatives, including corporate social responsibility programs.

Essential Qualifications - NQF Level

• Matric / Grade 12 / National Senior Certificate
• Diploma (Business-related preferred)

Preferred Qualification

• Business-related Diploma with emphasis on emotional intelligence and stakeholder engagement.

Minimum Experience Level

• Minimum of 10 years providing executive support at C‑suite level (CFO, CEO, Chairman), with demonstrated ability to operate in high‑pressure, complex environments

Technical / Professional Knowledge

• Advanced administrative procedures and systems
• Governance, Risk, and Controls
• Business writing and communication skills
• Minutes taking and documentation standards
• Communication
• Energy
• Initiating Action
• Stress Tolerance
• Work Standards
• Planning and Organizing

Disclaimer

Preference Recruiting Team at [phone] will be given to candidates from the underrepresented groups

Please contact the Nedbank.