Executive PA to the CEO

KingsleyIrons Recruitment Services CC; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency is seeking an Executive PA to the CEO. This role provides high-level administrative support, including diary management and travel coordination. The ideal candidate will possess strong organisational skills, discretion, and experience supporting C-suite executives. Responsibilities include liaising with stakeholders, organising corporate events, and preparing documents. This position is perfect for a proactive individual who thrives in a dynamic environment.

Qualifications

• Experience in supporting C-suite executives is essential.
• Excellent time management skills to prioritise competing demands.
• Proficient in MS Office Suite and capable of diary management.

Responsibilities

• Provide high-level administrative support to the CEO.
• Manage and prioritise the CEO’s diary and meetings.
• Coordinate domestic and international travel logistics.
• Prepare reports and presentations for executive meetings.
• Act as a liaison between the CEO and stakeholders.
• Organise corporate events and leadership meetings.

Skills

Proven experience as an Executive or Personal Assistant supporting C-suite executives

Strong organisational and time-management skills

Excellent written and verbal communication skills

High level of discretion and professionalism

Advanced proficiency in MS Office Suite

Experience in diary management and travel coordination

Ability to liaise confidently with stakeholders

Proactive and adaptable

Strong problem-solving and multi-tasking abilities

Job description

Description/Synopsis

A leading pharmaceutical organisation is offering an exciting opportunity for an Executive PA to the CEO. This role provides high-level administrative and strategic support to the CEO, ensuring effective time management, smooth operations, and professional liaison across all levels of the business.

The successful candidate will be a proactive and detail-oriented professional, capable of managing a complex executive schedule, coordinating key meetings and events, and supporting strategic initiatives. This role is ideal for a skilled Executive Assistant looking to operate at the highest corporate level within a dynamic and innovative organisation.

Minimum Requirements

• Proven experience as an Executive or Personal Assistant supporting C-suite executives
• Strong organisational and time-management skills, with the ability to prioritise competing demands
• Excellent written and verbal communication skills
• High level of discretion and professionalism in handling confidential information
• Advanced proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience in diary management, travel coordination, and meeting preparation
• Ability to liaise confidently with internal and external stakeholders
• Proactive, adaptable, and able to work independently
• Strong problem-solving and multi-tasking abilities

Main Responsibilities

• Provide high-level administrative and executive support to the CEO
• Manage and prioritise the CEO’s diary, appointments, and meetings
• Coordinate complex domestic and international travel, including itineraries and logistics
• Prepare and organise reports, presentations, and briefing packs for executive meetings
• Act as a liaison between the CEO and internal/external stakeholders
• Screen and respond to emails and correspondence on behalf of the CEO
• Organise and support corporate events, leadership meetings, and board functions
• Maintain filing systems and ensure confidentiality of sensitive information
• Assist with special projects and initiatives as directed by the CEO