Executive Assistant & Property Manager

RecruitMyMom; Cape Town; Hybrid; ZAR 200 000 - 300 000; Part time

Job summary

A dynamic property and executive management service in Cape Town is seeking a proactive Virtual Executive Assistant & Property Manager. This part-time role combines property management with personal assistance and project coordination. Candidates must be based in Cape Town, have a valid driver's license, and be able to occasionally travel to Camps Bay for meetings. The successful applicant will excel in a fast-paced environment, utilizing tech tools to enhance productivity and manage various tasks seamlessly.

Qualifications

• Must be based in Cape Town and willing to travel to Camps Bay.
• Valid driver’s license and own vehicle are required.
• Background in operations, property management, or executive assistance.
• Experience as an EA or in operational leadership roles is preferred.
• Ability to autonomously build and maintain systems.

Responsibilities

• Oversee property operations and maintenance.
• Coordinate vendors and ensure timely project completion.
• Track and manage personal and professional projects.
• Handle errands and administrative tasks.
• Use tech tools to streamline tasks and improve workflows.

Skills

Highly organized

Detail-oriented

Excellent written and verbal communication skills

Skilled in Google Sheets

Skilled in Google Slides

Competent in Canva

Creative and resourceful

Ability to leverage AI and technology

Job description

Camps Bay, Cape Town, South Africa | Posted on 14/11/2025

• Location Type Hybrid (Part office, Part remote)
• Remuneration Term Per Hour
• Date Opened 14/11/2025
• State/Province Western Cape
• City/Town Camps Bay, Cape Town
• Country South Africa

Job Description

A busy entrepreneur is seeking a proactive, highly capable Virtual Executive Assistant & Property Manager to manage a hybrid role combining property management, executive and personal assistance, and project coordination. This is a part-time, independent contracting role requiring approximately 20 hours per week. The role is primarily remote, and candidates must be based in Cape Town with the ability to travel to Camps Bay for occasional ad-hoc in-person meetings.

The successful candidate will create time, structure, and momentum for the client, enabling her to focus on high-leverage work across her portfolio. This role is ideal for someone who thrives in dynamic, fluid environments, anticipates needs, and enjoys both operational excellence and strategic coordination.

Responsibilities

• Property & Household Management
  • Oversee day-to-day property operations, maintenance, and improvement projects.
  • Coordinate vendors and contractors — compare quotes, schedule work, and ensure timely completion.
  • Supervise housekeeping, manage household supplies, and anticipate ongoing maintenance needs.
  • Assist with home décor updates, sourcing furniture or accessories, and coordinating installations.
• Executive & Project Support
  • Track and manage personal and professional projects, deadlines, and priorities.
  • Maintain a visual dashboard linking tasks, owners, and timelines, with a concise weekly summary for the client.
  • Support scheduling, follow-ups, receipts, simple budgets, and small events or workshops.
  • Translate ideas into actionable plans and ensure projects move forward efficiently.
• Personal Assistance & Lifestyle Support
  • Handle errands, deliveries, and administrative tasks (e.g., municipal payments, PostNet shipping, vet visits).
  • Maintain personal and household trackers to keep systems organized and efficient.
  • Liaise with service providers and household contacts professionally.
• Systems & Process Support
  • Help set up simple systems and trackers to keep projects, tasks, and household operations organized.
  • Use tech tools and AI to make recurring tasks easier and save time (e.g., research, scheduling, reminders, or basic reporting).
  • Suggest small improvements to workflows and processes to help everything run more smoothly.

Requirements

• Based in Cape Town and willing to travel to Camps Bay for occasional ad-hoc in-person meetings.
• Valid driver’s license and own vehicle (travel will be reimbursed at standard AA rates).
• Background in operations, property management, project management, or executive assistance.
• Experience as an EA or in operational leadership roles is preferred.
• Highly organized, detail-oriented, and reliable.
• Skilled in Google Sheets, Slides, and Canva; able to design clean, visual dashboards.
• Excellent written and verbal communication skills.
• Ability to think strategically while executing tactically and independently.
• Demonstrated ability to autonomously build and maintain systems.
• Comfortable leveraging AI and technology to enhance productivity.
• Creative, resourceful, and passionate about learning and personal development.

This is a part-time, independent contracting role requiring approximately 20 hours per week. The role is primarily remote, and candidates must be based in Cape Town with the ability to travel to Camps Bay for occasional ad-hoc in-person meetings.