Executive Assistant

JustTheJob.co.za; South Africa; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A financial services client in Claremont, Cape Town is seeking an Executive Assistant. The role requires at least 5 years of experience in a similar position, strong organizational and communication skills, and proficiency in Microsoft Office Suite. Responsibilities include managing the Executive's calendar, preparing meeting materials, and providing confidential support. This opportunity offers a market-related salary and benefits like medical aid and provident fund.

Benefits

Medical aid

Provident fund

Qualifications

• Minimum of 5 years as an Executive Assistant to Executive or in a similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills in English.

Responsibilities

• Manage the calendar and schedule of the Executive.
• Prepare and distribute meeting agendas and minutes.
• Provide confidential administrative support to the Executive.

Skills

Organisational skills

Time management

Problem-solving skills

Communication skills

Interpersonal skills

Education

Diploma in business administration or related field

Tools

Microsoft Office Suite

Job description

Executive Assistant - Claremont, Cape town

Summary

Our client in the financial services industry / insurance industry seeks an Executive Assistant / Personal Assistant to Ecutive CEO. This role requires a highly organized, detail‑oriented, and discreet individual with excellent communication, interpersonal, and problem‑solving skills. Must come from the financial services / industry / investment / wealth management / asset management industry

Salary

Market‑related (includes medical aid and provident fund)

Minimum Requirements

• Diploma in business administration, administrative management, or a related field.
• Minimum of 5 years of experience as an Executive Assistant to Executive or in a similar role.
• Strong organisational, time management, and problem‑solving skills.
• Excellent written and verbal communication skills in English.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Ability to work independently and as part of a team.

Responsibilities

• Administrative Support: Manage the calendar and schedule, ensuring timely and accurate scheduling of appointments, meetings, and events.
• Prioritise incoming correspondence, including emails, letters, and faxes, and route them accordingly.
• Prepare and distribute agendas, minutes, and other meeting materials.
• Confidential Support: Provide confidential administrative and secretarial support. Draft and edit correspondence, reports, presentations, and other documents as directed.
• Assist in preparing for and attending meetings, conferences, and events.
• Manage the Principal’s personal budget and expenses.
• Perform other duties as assigned by the Executive.