Executive Assistant

Kaelo; Sandton; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic healthcare firm is seeking a highly capable Executive Assistant to support senior executives. This role involves complex scheduling, travel coordination, and preparation of various executive documents. The ideal candidate will have 3-8 years of experience, advanced Microsoft Office skills, and strong communication abilities. This position demands professionalism, discretion, and the capability to handle shifting priorities in a fast-paced environment, ensuring effective leadership support.

Qualifications

• 3–8 years of experience as an Executive Assistant.
• Experience supporting C-suite or senior leadership roles.
• Strong written and verbal communication skills.

Responsibilities

• Manage complex diaries and calendars for executives.
• Coordinate executive travel logistics and arrangements.
• Prepare meeting materials, presentations, and reports.

Skills

Communication and stakeholder engagement

Calendar management

Financial administration

Problem-solving

Tools

Microsoft Office

Google Suite

Job description

Job Description

We are looking for a highly capable, proactive, and discreet Executive Assistant to provide comprehensive support to two senior executives in a fast-paced, high-performance environment.

This is not a traditional admin role — it is a trusted partner position. You will act as a strategic right hand, gatekeeper, coordinator, and problem‑solver, enabling senior leadership to focus on key business priorities.

The role requires independent judgment, professionalism, discretion, and the ability to anticipate executive needs while operating in a dynamic environment, enabling effective leadership, streamlining communication and ensuring seamless coordination across sales and strategy functions.

The ideal candidate is confident, organised, detail‑oriented, and thrives in managing complexity. You are someone who anticipates needs before they arise, handles sensitive matters with absolute professionalism, and brings calm structure to demanding schedules.

What You’ll Be Responsible For

You will take ownership of:

• Complex diary and calendar management
• Executive travel logistics and coordination
• Prepare meeting packs, presentations, minutes, action logs, sales materials, strategy documents and reports
• Executive and governance meeting support (including minute-taking)
• Event coordination and stakeholder engagements
• Financial administration (credit cards, POs, reconciliations)
• Executive reporting and project coordination
• Personal support to executives where required

You will also support high-level projects, research initiatives, and internal communications, ensuring seamless execution across multiple priorities.

What Makes You a Great Fit

You are:

• Highly professional and exceptionally discreet
• Able to manage pressure, shifting priorities, and tight deadlines
• Strong in communication and stakeholder engagement
• Organised, methodical, and detail-driven
• Financially and administratively accurate
• Comfortable working independently with minimal supervision
• Professionally presented in a client-facing environment

Working Conditions

• This role is typically office-based. Occasional extended hours may be required to support executive schedules, sales cycles, or strategic deadlines

Qualifications

Experience & Skills Required

• 3–8 years’ experience as an Executive Assistant
• Experience supporting C‑suite or senior leadership
• Exposure to board‑level governance processes
• Advanced Microsoft Office skills (PowerPoint, Excel, Word)
• Experience in a Google environment, advantageous
• Strong written and verbal communication skills
• Experience in the healthcare or insurance industry (advantageous)
• Own vehicle and valid driver’s license

This role is ideal for an experienced Executive Assistant who enjoys taking ownership, adding value, and playing a key role in enabling leadership success.

Additional Information

Behavioural Competencies

• High integrity and confidentiality
• Proactive and solutions‑driven
• Resilient and adaptable
• Professional and dependable
• Strong ownership and accountability
• Independent yet collaborative
• Professionally presented