Executive Assistant

Somewhere; Johannesburg; Remote; ZAR 200,000 - 300,000; Full time

Job summary

A dynamic company is seeking an experienced Executive Assistant to the CEO. This remote role involves managing the CEO's calendar, handling communications, and supporting daily operations. The ideal candidate has 3-5 years of experience supporting C-suite executives and possesses exceptional organizational skills. Familiarity with HR processes is a plus. Based in South Africa or Latin America is preferred.

Qualifications

• 3-5 years of experience as an Executive Assistant preferably to a C-level executive.
• Exceptional organizational and time management skills; ability to multitask.
• Strong written and verbal communication skills.
• Self-starter with a proactive problem-solving mindset.
• Prior remote work experience and ability to work across time zones.

Responsibilities

• Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements.
• Handle the CEO's email inbox; prioritize, respond, and flag key messages.
• Prepare presentations, reports, spreadsheets, and other administrative documents.
• Assist with compliance and HR tasks such as onboarding new hires.
• Support the CEO's personal and professional responsibilities as needed.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Personal Assistant Experience

Microsoft Powerpoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

Tools

Microsoft Office

Google Suite

Job description

Executive Assistant to the CEO

Location : Remote (South Africa or Latin America preferred)

Type : Full-Time

About the Role :

We are seeking a highly organized proactive Executive Assistant to support our CEO. This individual will serve as a critical partner managing day-to-day operations communications and key administrative functions. The ideal candidate has experience supporting C-suite executives thrives in a fast-paced environment and brings a solutions-oriented mindset to everything they do.

Key Responsibilities :

Manage the CEO s calendar schedule meetings and coordinate travel arrangements

Handle the CEO s email inbox : prioritize respond and flag key messages

Prepare presentations reports spreadsheets and other administrative documents

Assist with compliance and HR tasks such as onboarding new hires

Support the CEO s personal and professional responsibilities as needed

Collaborate with the finance and marketing teams on cross-functional projects

Proactively identify ways to improve the CEO s efficiency and productivity

Requirements :

3 5 years of experience as an Executive Assistant preferably to a C-level executive

Exceptional organizational and time management skills; ability to multitask

Strong written and verbal communication skills

Proficiency in Microsoft Office and various remote productivity tools

Self-starter with a proactive problem-solving mindset

Prior remote work experience and ability to work across time zones

Familiarity with HR and compliance processes is a plus

Must be based in South Africa or Latin America

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-time

Experience : years

Vacancy : 1