Executive Assistant

Energy At Work; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading firm in executive assistance seeks an Executive Assistant to support the COO and MD in Johannesburg. This role encompasses both high-level administrative duties and project coordination. The ideal candidate will have at least 5 years of experience in executive support, strong project management skills, and proficiency in Microsoft Office. The position requires exceptional organization, discretion, and ability to navigate complex stakeholder environments. A proactive and adaptable mindset is essential for success in this fast-paced setting.

Qualifications

• Minimum 5 years’ experience in a Personal or Executive Assistant role supporting senior leadership.
• Minimum 2–3 years’ experience in project coordination.
• Project Management certification will be advantageous.

Responsibilities

• Coordinate and track strategic projects across multiple departments.
• Provide high‑level administrative and strategic support to the Managing Director and COO.
• Manage complex executive calendars and stakeholder engagements.

Skills

Organizational skills

Time management

Interpersonal skills

Emotional intelligence

Attention to detail

Education

Bachelor’s degree in Business Administration, IT, or related field

Tools

Microsoft Office

Job description

SUMMARY :

Executive Assistant to COO, MD and HR Executive - Sandton

POSITION INFO :

Our client is seeking a highly capable, detail‑oriented Executive Assistant & Project Coordinator to support executive leadership while coordinating strategic projects across the business. This dual‑role position requires a professional who can seamlessly balance executive‑level personal assistance with structured project coordination in a dynamic, fast‑paced environment. The successful candidate will play a key role in ensuring alignment between strategic objectives and operational delivery, working closely with senior executives, project managers, and cross‑functional stakeholders.

Key Responsibilities

Project Coordination (50%)

• Coordinate and track strategic projects across multiple departments.
• Facilitate project meetings, prepare status reports, and monitor milestones and deliverables.
• Support project governance processes, including documentation, action tracking, and stakeholder engagement.
• Assist in the preparation of executive‑level presentations, dashboards, and progress updates.
• Support project managers by overseeing administrative tasks, ensuring resource availability, and facilitating effective communication among stakeholders.
• Ensure project outcomes remain aligned with business objectives and strategic priorities.

Executive PA Support to MD & COO (50%)

• Provide high‑level administrative and strategic support to the Managing Director and Chief Operating Officer.
• Manage complex executive calendars, communications, and confidential documentation with discretion.
• Coordinate executive meetings, travel arrangements, and stakeholder engagements.
• Act as a liaison between executive leadership and internal / external stakeholders.
• Support preparation for board, EXCO, and executive‑level engagements.

Qualifications & Experience

• Matric and a Bachelor’s degree in Business Administration, IT, or a related field.
• Project Management certification will be advantageous.
• Minimum 2–3 years’ experience in project coordination.
• Minimum 5 years’ experience in a Personal or Executive Assistant role supporting senior leadership.
• Working knowledge of project management methodologies, tools, and software.
• Proficiency in Microsoft Office.

Skills & Professional Attributes

• High emotional intelligence with a strong sense of discretion and professionalism.
• Excellent organizational and time management skills, with strong attention to detail.
• Ability to work independently and collaboratively within cross‑functional teams.
• Professional demeanour with a proactive, solution‑oriented mindset.
• Strong interpersonal skills and confidence in navigating complex stakeholder environments.
• Resilient and adaptable in high‑pressure, executive‑level settings.

Application

If you are a seasoned Executive Assistant with a strong project coordination background and thrive in a dual‑support role, we encourage you to apply.