Executive Assistant

NTT Ltd.; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A global technology firm is seeking an experienced Executive Assistant to provide high-level administrative support to Chief Executives and Executive Vice Presidents in Johannesburg, Gauteng. The ideal candidate will demonstrate exceptional organizational skills, confidentiality, and the ability to manage complex schedules and sensitive information. Responsibilities include coordinating meetings, preparing documents, and interfacing with stakeholders. A bachelor's degree in a related field is preferred. This role demands professionalism and a proactive approach to managing executive tasks.

Qualifications

• Demonstrated experience in a similar role within a global organization.
• Experience supporting executive level leadership.
• Experience handling sensitive and confidential information.

Responsibilities

• Schedules and manages executive appointments and meetings.
• Prepares and edits documents and presentations on behalf of the executive.
• Coordinates and prioritizes the executive's daily schedule.
• Tracks and manages expenses and submits reports.
• Interfaces with internal and external stakeholders.

Skills

Excellent written and verbal communication skills

Excellent interpersonal skills

Strong organizational skills

Ability to display confidentiality and professionalism

High attention to detail

Strong project management skills

Ability to prioritize and coordinate initiatives

Education

Bachelor's degree in business, management, or related field

Job description

Job Location: Johannesburg, Gauteng, South Africa

Application Deadline: March 02, 2026

Your day at NTT DATA

• The Executive Assistant is a seasoned role and has the primary responsibility to provide administrative support to Chief Executives and Senior Executive Vice Presidents within the organization.
• This role requires in-depth knowledge of company operations, policies, and procedures and handles details of a highly confidential and critical nature.
• This role collects and prepares information for the Executive to use in discussions/meetings with other Executives / Senior Leadership within the organization and may at times also be required to make high-level contacts of a sensitive nature inside and outside of the organization.
• The Executive Assistant works on problems of diverse scope where analysis of data requires evaluation of identifiable factors and typically works to resolve and assess a wide range of issues in creative ways.

Key responsibilities:

• Schedules and manages the Executive level appointments, meetings, and travel arrangements.
• Coordinates and prioritizes Executive’s daily schedule, ensuring they are well-prepared for each engagement.
• Serves as a gatekeeper for phone calls and visitors, screening and directing them as needed.
• Prepares and edits documents, reports, and presentations on behalf of Executive.
• Maintains organized and easily accessible digital and physical files.
• Creates detailed itineraries and ensures all travel logistics are smooth.
• May be required to take meeting minutes and follow up on action items.
• Tracks and manages expenses, including preparing and submitting expense reports on behalf of the Executive.
• Assists in managing special projects, conducting research, and providing administrative support for various initiatives.
• Interfaces with internal and external stakeholders, including clients, employees, and other executives on behalf of the Executive.
• Maintains strict confidentiality regarding sensitive information and conversations.
• Organizes and coordinates events, conferences, or team-building activities as needed.
• May provide personal assistance, such as managing personal appointments or handling personal errands, as requested by the Executive.
• Performs any other related tasks as required.

To thrive in this role, you need to have:

• Excellent written and verbal communication skills are crucial for conveying information, managing correspondence, and liaising with internal and external stakeholders.
• Excellent interpersonal skills with a demonstrated proactive approach to work and a good understanding of the strategic objectives of the global business.
• Ability to efficiently manage own time and that of the executive's time to ensure all commitments are met and deadlines are upheld is critical.
• Strong organizational skills are a must for managing the executive's schedule, coordinating meetings, and handling logistics.
• Ability to display the required level of confidentiality, discretion and professionalism when dealing with sensitive information.
• Ability to handle unexpected issues and finding creative solutions.
• Ability to prioritize and coordinate initiatives, events or activities.
• High attention to detail is important, especially when dealing with scheduling, document preparation, and record-keeping.
• Strong project management skills are important to manage any special initiatives or handle complex tasks effectively.

Academic qualifications and certifications:

• A bachelor's degree is preferred, such as a degree in business, management, or a related field can be particularly advantageous or related equivalent level of experience.

Required experience:

• Seasoned demonstrated experience gained within a similar role, preferably within a global organization.
• Seasoned experience supporting Executive level leadership within a global organization.
• Seasoned experience dealing with highly sensitive and confidential information.