Executive Assistant

Wild Dreams Hospitality; Johannesburg; On-site; ZAR 400 000 - 500 000; Full time

Job summary

A luxury lodge & hotel collection is seeking an experienced Executive Assistant to join their team. In this role, you will provide comprehensive administrative and strategic support to the Group CEO, ensuring seamless coordination of business operations. The ideal candidate will have a strong background in financial administration, exceptional organisational skills, and minimal 5 years’ experience in a senior administrative role. A competitive salary and comprehensive benefits are offered.

Benefits

Competitive salary with performance-based bonus potential

Comprehensive benefits package

Ongoing professional development opportunities

Qualifications

• Minimum of 5 years’ experience in an Executive Assistant or senior administrative role.
• Proven track record supporting senior executives in a fast-paced environment.
• Strong background in financial administration and basic bookkeeping principles.

Responsibilities

• Provide comprehensive administrative support to the Group CEO and Executive Committee.
• Manage the CEO’s complex calendar and travel arrangements.
• Prepare documentation, financial packs and presentations for meetings.

Skills

Organisational skills

Attention to detail

Confidentiality management

Time-management

Communication skills

Analytical mindset

Education

Bachelor’s degree in Business Administration or related field

Certification in Executive Assistance or Office Administration

Tools

MS Office Suite

Reporting tools

Database management systems

Job description

SUMMARY

Luxury Lodge & Hotel Collection is looking for an experienced EXECUTIVE ASSISTANT to join their team.

POSITION INFO

In this role you will provide comprehensive administrative and strategic support to the Group CEO, ensuring seamless coordination of business operations. This role is ideally suited to someone with exceptional organisational skills, attention to detail, and the ability to manage confidential information with integrity.

CORE CRITERIA

• Bachelor’s degree in Business Administration, Finance, or a related field (preferred)
• Relevant certification in Executive Assistance or Office Administration (advantageous)
• Minimum of 5 years’ experience in an Executive Assistant or senior administrative role
• Proven track record supporting C-suite or senior executives in a fast‑paced environment
• Strong background in financial administration, with working knowledge of basic bookkeeping principles
• High level of discretion with the ability to manage confidential and sensitive information
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and reporting tools
• Experience with database management, reporting systems, and data analysis
• Excellent organisational, time‑management, and multitasking abilities
• Strong written and verbal communication skills with a professional, confident approach
• Analytical mindset with outstanding attention to detail

CORE RESPONSIBILITIES

EXECUTIVE SUPPORT & COORDINATION

• Provide comprehensive administrative support to the Group CEO and Executive Committee
• Manage the CEO’s complex calendar, meetings, and travel arrangements with accuracy and confidentiality
• Prepare and organise documentation, financial packs, and presentations for meetings

FINANCIAL & ADMINISTRATIVE SUPPORT

• Assist with oversight and reconciliation of client accounts when required
• Support the finance team with basic bookkeeping and financial administration tasks
• Compile, format, and maintain professional documentation, reports, and correspondence
• Manage travel, accommodation, and expense claims efficiently

COMMUNICATION, DATA & REPORTING

• Act as a key communication link between the CEO, finance, operations, and internal stakeholders
• Maintain accurate records for special projects and executive initiatives
• Compile financial reports, spreadsheets, presentations, and performance summaries
• Ensure timely submission of monthly, quarterly, and annual reports
• Develop, update, and manage databases for sales, marketing, and financial information

STRATEGIC & PROJECT SUPPORT

• Assist in monitoring and analysing business performance metrics
• Provide insights and intelligence to support informed decision‑making
• Contribute to improving systems, processes, and operational efficiency
• Support finance‑related projects and track task progress to ensure deadlines are met

ON OFFER

• Competitive salary with performance‑based bonus potential
• Comprehensive benefits package
• Ongoing professional development and growth opportunities

This is a live‑out position.