Executive Assistant

Primedia Recruiter; Johannesburg; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading media company in Johannesburg is seeking an experienced executive assistant to support the Group CEO. The candidate will manage the executive diary, coordinate meetings and travel, and maintain strong relationships with stakeholders. A minimum of 7 years of experience working with senior executives and advanced skills in MS Office tools are essential. The role requires creativity, flexibility, and the ability to handle confidential information with discretion.

Qualifications

• Minimum 7+ years’ experience working with senior executives, media industry experience is advantageous.
• Flexibility to work outside standard office hours when necessary.
• Valid Driver’s license - May require occasional travel.

Responsibilities

• Provide strategic, operational, and administrative support to the Manager: Office of GCEO.
• Manage executive diary and coordinate meetings, workshops, and travel.
• Build relationships with key stakeholders and act as the first point of contact for the Group CEO.

Skills

Advanced skills MS Office

Project management

Strong verbal and written communication skills

Excellent time management skills

Creativity

Interpersonal skills

Self-directing ability

Education

Matric (Grade 12)

BCom degree or degree in Business Administration, Communications or related field

Tools

Apple/macOS

Excel

PowerPoint

Outlook

Job description

Purpose of the role

The incumbent of the role is responsible for providing strategic, operational, and administrative support to the Manager: Office of GCEO while ensuring the highest standards of governance and compliance. The incumbent will have the ability to exercise sound judgment in various situations, maintain a high level of professionalism, ethics, and discretion, and handle confidential matters effectively. They will independently manage projects from inception to completion, demonstrate strong organisational skills, and balance multiple priorities in a high-pressure environment. The overall responsibility includes ensuring that the Company adheres to governance and compliance standards, supporting Board activities.

Diary and schedule management

Ensure all key business dates, governance cycles, projects and executive commitments are planned and reflected in the executive diary well in advance. Proactively manage the diary to optimise the use of time across strategic, operational, regulatory priorities. Coordinate meetings, workshops, travel and events to support effective decision-making and business flow. Prepare and distribute agendas, pre-reading and meeting packs ahead of meetings.

Strategic and operational support

Act as the first point of contact for the Group CEO, handling inquiries and communications with professionalism. Assist in monitoring of strategic initiatives. Oversee and coordinate strategic business initiative.

Stakeholder and relationship management

Build and maintain relationships with key stakeholders, both internal & external. Represent the Group CEO in meetings and events when required, ensuring his vision and objective is effectively communicated.

Administrative and executive support

Provide comprehensive administrative support to the Group CEO, including handling confidential information, drafting and editing documents, and managing correspondence. Screen and respond to phone calls, directing them appropriately and ensuring prompt follow-up. Support group CEO by streamlining processes, optimising information flow, and improving communication channels. Ensure that all operational matters, documents, and key initiatives are well-coordinated and aligned with organizational priorities.

Travel and logistics management

Coordinate travel arrangements, including booking flights, accommodation, and preparing detailed itineraries for local and international trips.

Report Preparation and data consolidation

Collate, review, and consolidate divisional executive reports on a regular basis as per the calendar. Conduct research and gather insights to support decision-making processes and strategic planning. Develop presentations for executive meetings, incorporating divisional data and insights as required.

Budget and financial oversight

Manage Group CEO office invoices, and reconcile expenses to be submitted to finance.

Project management and follow‑up

Provide coordination and support for various projects, tracking progress and ensuring timely completion of tasks.

Confidential records management

Maintain and update records, databases, and filing systems, ensuring data accuracy and confidentiality. Ensure compliance with data protection regulations.

Requirements

• Matric (Grade 12)
• A BCom degree or degree in Business Administration, Communications or related field
• Minimum 7+ years’ experience working with senior executives, media industry experience is advantageous
• Flexibility to work outside standard office hours when necessary.
• Valid Driver’s license - May require occasional travel
• Advanced skills MS Office, Excel, PowerPoint, Outlook
• Proficiency in Apple/macOS
• Proven ability to use a variety of multimedia communication tools
• Self-directing ability – show initiative, identify challenging area and solve
• Project management - ability to multitask and prioritize tasks effectively
• Outstanding Microsoft skills
• Proficiency in Apple/macOS
• Strong verbal and written communication skills
• Excellent time management skills
• Developed organizational skills
• Excellent interpersonal skills
• Creativity
• Good organizational skills
• Ability to work within a team and independently